Executive Assistant - Genesis10

New Holland, PA 17557

About the Job

New Journey, a Genesis10 company, is currently seeking a Executive Assistant with our client in their New Holland, PA location. This is a 12–18-month contract position and is 100% onsite.

Responsibilities:

Developing and maintaining team SharePoint site, for all departments and building a folder structure at an organizational level and then re-organizing all existing data
Work closely with head of Network Development and all Dept managers to develop, track, and manage regional KPI for all functions
Lead interface for all support functions for service dealer setup: location and data transfer, central site maintenance and organization, managing small contract modification by interfacing with legal for approval and filing new paperwork, third party service provider cost tracking
Working cross functionally with management heads to identify process improvement opportunities, propose system modifications, and devise data governance strategies.
Support for Site coordination including Executive travel support and local support activities related to local team events including building travel event plans, supporting logistics and facility maintenance
Inventory Tracking and management offering weekly updated to management and recommendations on trends and issues
Ability to cross-train with Sales operation team to learn the following activities to support the team during high volume months:
- Supplier management order entry and tracking
- SAP data entry for Invoicing
- SAP PO Entry and payment tracking
- Filing and tracking of Emissions documents
- Zero hour quality tracking
- Customer delivery issue tracking and resolution
Interface with customers.
Manage and distribute sales related information within the office between internal and external customer
Schedule meetings and take detailed notes for post meeting summary.
Prepare weekly, monthly, quarterly presentations.
Create and maintain spreadsheets and dashboards.
Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.

Requirements:

Extrovert personality
Problem Solver
Ability to work with confidential items
Ability to think on their own
Must have integrity and ability to work with multiple audiences (vendors, distributers, co-workers, management)
Must be detail oriented and analytical
Be an outside the box thinker
Excellent organizational and time management skills
Courteous
Reliable
Strong work ethic
Act in a professional manner at all times
High problem-solving and critical thinking skills
Strong technical, interpersonal and communication skills
Customer centric focus
Able to multitask efficiently.
Teamwork and collaboration skills
Excellent phone manner and management is a key requirement.
Advanced Microsoft Office Suite experience is a must, prefer intermediate excel skills
Clean and prepare data for analysis. This includes removing errors, identifying outliers, and transforming data into a format that can be analyzed.
Comfortable using data to construct business inferences with limited or incomplete information.
Quick leaning and ability to learn through dealing directly with local information experts
Advanced knowledge and use of Microsoft Office Products is a must.
Ability to approach problems logically and make informed decisions based on the data.
Ensuring accuracy in data analysis and recognizing anomalies or errors in data.
Clearly conveying findings, both written and orally, to non-technical stakeholders. This includes creating reports and presentations that gives the insights from the data.
Proactive approach with comfort interfacing.
Collaborating with other departments or teams, understanding their needs, and providing them with relevant data insights.
Recognizing the ethical implications of data usage, storage, and analysis, especially in terms of privacy and security.
Other duties and tasks as assigned by management

Education:

Bachelor's Degree in a business discipline
Only candidates available and ready to work directly as New Journey employees will be considered for this position.

Range: The hourly pay rate range for this position is $36.00 - $37.45.00/hr. Compensation will vary depending on location, job-related knowledge, skills, and experience. This range is subject to change.

About New Journey/Genesis10:
New Journey, a Genesis10 company, is a leader in staffing, providing opportunities in light industrial, finance/accounting, financial services, human resources, data, administrative, autonomous vehicles, business operations, and legal, amongst others. These opportunities provide professional growth with direct-hire, contract, & contract-to-hire roles at Fortune 1000 and mid-market companies.

Benefits of working with New Journey include:

Weekly pay
Medical, Dental, Vision
Behavioral Health Platform
Health Savings Account
Voluntary Term Life Insurance
Voluntary Hospital Indemnity (Critical Illness & Accident)
401K
Sick Pay (for applicable states/municipalities)
Commuter Benefits (Dallas, NYC, SF)

Our team of experienced recruiters can help you find the ideal job to help you build your career. We care about people. We care about you. To learn more and to view all of our available career opportunities, please find us by searching "New Journey AI”

New Journey is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Source : Genesis10