Executive Assistant - CAPA

Primary Function

This part-time position provides direct support for the Executive Director of the Shubert Theatre.

Additional Information

The pay range for this role is $20-24 per hour. It is estimated that this position will be working about 25 hours per week.

Duties and Responsibilities

· Manages the Executive Director’s calendar, phone, and mail communications for the Executive Director to staff, board and others outside of the Shubert Theatre as directed.

· Makes travel arrangements and schedules conference calls as requested.

· Creates presentations and informational packets/slides for use by the Executive Director in a wide variety of public and private meetings environments.

· Prepares meeting itineraries, agendas, and expense reports as requested for the Executive Director.

· Photocopies and collates materials produced for distribution.

· Maintains digital and hard copy files, records, and email for the Executive Director.

· Answers the main phone line to the theatre and screens calls for the Executive Director.

· Performs other duties as assigned.

Knowledge, Skills and Abilities

· Sound use of independent judgment in calendar management and coordinating meetings for the Executive Director.

· Discretion is of the utmost importance.

· Ability to create engaging and informative presentations in PowerPoint with advanced functionality is critical.

· Knowledge of office procedures and methods including telephone communications, typical office software such as Microsoft Office suite, and record keeping.

· Excellent business communication skills, including knowledge of style and format used for formal letters, memoranda, minutes, and reports.

· Knowledge of the theater industry is preferred.

· Ability to establish priorities, work independently, and proceed with objectives without supervision.

Credentials and Experience

· 3+ years’ experience in an executive assistant capacity.

Special Requirements

· Requires flexibility with schedule to accommodate needs of the organization.

· Occasional nights and weekends are required; the ability for Executive Director to make contact on urgent matters outside of office hours is required.

The Connecticut Association for the Performing Arts (CAPA) is an Equal Opportunity Employer. CAPA does not discriminate in its employment decisions on the basis of race, religion, color, national origin, sex, pregnancy, lactation status, gender identity or expression, sexual orientation, age, disability, veteran or military status, genetic information, or any other protected status.