Executive Assistant - Mack & Associates, Ltd.

A premier Global Engineering and Production Innovator in Milwaukee, WI is seeking a highly organized, proactive Executive Assistant to be the right hand to two influential Global Leadership executives. Step into this dynamic and impactful role, where each day brings new challenges and opportunities to contribute meaningfully to high-level operations. This position calls for a strategic thinker with a knack for keeping things running smoothly, managing sensitive information with the utmost discretion, and bringing a polished professionalism to every task. With a competitive salary range of $75,000-$95,000 and a hybrid work schedule, as well as comprehensive benefits including health and wellness benefits, PTO, and a 401(k) plan. This role provides a stimulating, supportive environment with room for growth.

Key Responsibilities of the Executive Assistant:

• Orchestrate complex schedules, coordinate meetings, and oversee intricate travel arrangements across time zones to ensure smooth executive experiences.
• Serve as the primary liaison for the executives, expertly handling high-priority communications and maintaining seamless information flow.
• Prepare, edit, and distribute essential meeting materials, presentations, and reports that inform strategic decisions.
• Facilitate cross-departmental meetings, ensuring stakeholders are prepared and aligned for effective collaboration.
• Manage expense reports, track budgets, and process invoices with precision and attention to detail.
• Lead the planning and execution of leadership events, including logistics, agendas, and post-event follow-ups.
• Monitor project timelines, track milestones, and provide updates to support successful project outcomes.

Qualifications of the Executive Assistant:

• Bachelor’s degree preferred or equivalent professional experience.
• At least 5 years of experience supporting executive leadership, ideally within a global organization.
• Exceptional written and verbal communication skills with a strong eye for detail.
• Proficiency in Google Suite and familiarity with virtual meeting platforms.
• Proven ability to multitask and thrive in a fast-paced environment.
• Resourceful problem-solver with a proactive approach to anticipating executive needs.
• Unwavering professionalism, discretion, and commitment to confidentiality.

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