Executive Assistant - CDM Smith
Miami, FL
About the Job
40211BR
Requisition ID:
40211BR
Business Unit:
NAU
Job Description:
CDM Smith has a new opening for an Executive Assistant in the Southeast. This role will support our Transportation Sales/Delivery Director. Responsibilities are below -
• Researches, compiles, computes and analyzes data using computer applications which include Concur
• Utilizes software applications for word processing and spreadsheets.
• Performs analyses of a moderate to complex nature relative to financial data, organizational issues, senior management staff, professional organization, and/or business issues.
• Utilizes presentation software applications to prepare materials for internal and external presentations and/or professional organizational seminars.
• Performs extensive administrative support duties.
• Prepares and types correspondence, reports and records from moderately complex and/or confidential source documents.
• Drafts and edits correspondence for management review.
• Schedules management travel arrangements, internal and external business meetings, and client or third-party appointments.
• Executes group, unit or firm-wide initiatives, as well as outside societies’ administration, etc., as assigned by the Unit President or Corporate Manager.
• Investigates assigned issues, determining the best method of analysis, procedure, and resolution.
• Coordinates group or unit work related to Human Resources issues and/or performance appraisal processes, as needed.
• Maintains the communication flow of firm activities.
• Fields and responds to questions, handles complex details and advanced administrative duties for leadership.
• Prepares, drafts, edits and routes correspondence, responds and directs telephone calls.
• Interacts with senior level management internally, and clients on a daily basis to ensure the proper flow of communication.
• Generates and distributes several weekly, monthly and quarterly business operations reports with no supervision and minimal review.
• Maintains business operation reports as well as weekly and monthly logs for management updates.
• Performs other office tasks that may include but not limited to procurement support.
• Performs other duties as required.
Job Title:
Executive Assistant
Group:
TSG
Employment Type:
Regular
Minimum Qualifications:
• High School diploma or equivalent.
• 8 years of related experience.
• Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.
• Equivalent additional directly related experience will be considered in lieu of a degree.
Preferred Qualifications:
• Proven experience utilizing Concur
EEO Statement:
We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.
Why CDM Smith?:
Check out this video and find out why our team loves to work here! (https://www.cdmsmith.com/en/Video/Meet-CDM-Smith)
Join Us! CDM Smith – where amazing career journeys unfold.
Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.
Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.
Job Site Location:
Southeast United States
Agency Disclaimer:
All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.
Amount of Travel Required:
5%
Assignment Category:
Fulltime-Regular
Visa Sponsorship Available:
No - We will not support sponsorship, i.e. H-1B or TN Visas for this position
Skills and Abilities:
Excellent interpersonal skills. Ability to effectively interact with managers and clients at senior levels, exercise exceptional judgment and work with confidential information. Excellent communication and presentation skills for a wide variety of internal and external audiences. Excellent computer skills utilizing Microsoft Office Suite with proficiency in Adobe or BlueBeam. Demonstrates flexibility and ability to prioritize work and juggle assigned work with competing priorities.
Background Check and Drug Testing Information:
CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.
Additional Compensation:
All bonuses at CDM Smith are discretionary and may or may not apply to this position.
Work Location Options:
Hybrid Work Options may be considered for successful candidate.
Requisition ID:
40211BR
Business Unit:
NAU
Job Description:
CDM Smith has a new opening for an Executive Assistant in the Southeast. This role will support our Transportation Sales/Delivery Director. Responsibilities are below -
• Researches, compiles, computes and analyzes data using computer applications which include Concur
• Utilizes software applications for word processing and spreadsheets.
• Performs analyses of a moderate to complex nature relative to financial data, organizational issues, senior management staff, professional organization, and/or business issues.
• Utilizes presentation software applications to prepare materials for internal and external presentations and/or professional organizational seminars.
• Performs extensive administrative support duties.
• Prepares and types correspondence, reports and records from moderately complex and/or confidential source documents.
• Drafts and edits correspondence for management review.
• Schedules management travel arrangements, internal and external business meetings, and client or third-party appointments.
• Executes group, unit or firm-wide initiatives, as well as outside societies’ administration, etc., as assigned by the Unit President or Corporate Manager.
• Investigates assigned issues, determining the best method of analysis, procedure, and resolution.
• Coordinates group or unit work related to Human Resources issues and/or performance appraisal processes, as needed.
• Maintains the communication flow of firm activities.
• Fields and responds to questions, handles complex details and advanced administrative duties for leadership.
• Prepares, drafts, edits and routes correspondence, responds and directs telephone calls.
• Interacts with senior level management internally, and clients on a daily basis to ensure the proper flow of communication.
• Generates and distributes several weekly, monthly and quarterly business operations reports with no supervision and minimal review.
• Maintains business operation reports as well as weekly and monthly logs for management updates.
• Performs other office tasks that may include but not limited to procurement support.
• Performs other duties as required.
Job Title:
Executive Assistant
Group:
TSG
Employment Type:
Regular
Minimum Qualifications:
• High School diploma or equivalent.
• 8 years of related experience.
• Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.
• Equivalent additional directly related experience will be considered in lieu of a degree.
Preferred Qualifications:
• Proven experience utilizing Concur
EEO Statement:
We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.
Why CDM Smith?:
Check out this video and find out why our team loves to work here! (https://www.cdmsmith.com/en/Video/Meet-CDM-Smith)
Join Us! CDM Smith – where amazing career journeys unfold.
Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.
Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.
Job Site Location:
Southeast United States
Agency Disclaimer:
All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.
Amount of Travel Required:
5%
Assignment Category:
Fulltime-Regular
Visa Sponsorship Available:
No - We will not support sponsorship, i.e. H-1B or TN Visas for this position
Skills and Abilities:
Excellent interpersonal skills. Ability to effectively interact with managers and clients at senior levels, exercise exceptional judgment and work with confidential information. Excellent communication and presentation skills for a wide variety of internal and external audiences. Excellent computer skills utilizing Microsoft Office Suite with proficiency in Adobe or BlueBeam. Demonstrates flexibility and ability to prioritize work and juggle assigned work with competing priorities.
Background Check and Drug Testing Information:
CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.
Additional Compensation:
All bonuses at CDM Smith are discretionary and may or may not apply to this position.
Work Location Options:
Hybrid Work Options may be considered for successful candidate.
Source : CDM Smith