Executive Assistant at Atrium

Our client, an international law firm, is looking for an Executive Assistant to join their Miami team.

Salary/Hourly Rate:

$70k-80k DOE.

Position Overview:

The Executive Assistant will provide administrative support and thought partnership to the Senior Director of Administration, HR Manager, and the Operations Manager in the Miami office.

Responsibilities of the Executive Assistant:

• Manage the Senior Director’s calendar and collaborate effectively with others to coordinate scheduling needs; plan and schedule monthly and weekly meetings along with any necessary logistics while effectively communicating changes.
• Advanced PowerPoint, Word, and Excel skills are required to create and compile meeting materials for various Committee and Leadership meetings. 
• Create PowerPoint presentations ahead of senior leadership meetings will be a recurring function.
• Research, prioritize, and follow up on incoming requests and issues addressed to the Senior Director, including those of a sensitive or confidential nature; determine the appropriate course of action, referral, or response.
• Coordinate domestic and international travel and reservations in accordance with the Firm’s Travel Policy (e.g., air, hotel, ground transportation)
• Maintains and prioritizes daily action items for personal follow-up and management.
• Handles confidential information, including data related to human resources, budget, forecasts, etc.
• Process expense reports for events, dinners and/or travel, prepare expense reports and submit in a timely manner.
• Compose, type, and proofread correspondence, memos, and emails as requested.
• Coordinate, prepare and compile meeting materials for various Committee and Leadership meetings.
• Coordinate with Human Resources, Operations, Practice Services and Guest Services as it relates to new hires, practice assistant assignments, office events, in-office moves and visitors and provide Director with appropriate reports, if applicable.
• Assist with on-going special projects; work associated with special projects will vary and will be assigned as the individual demonstrates skills to handle additional responsibilities. 
• Handle clerical duties of answering incoming calls, filing, copying, scanning, and opening mail.
• Other duties and projects as assigned by the Senior Director, HR Manager, and Operations Manager.

Qualifications of the Executive Assistant:

• 5+ years of experience in a professional services firm supporting senior level executives.
• Proficient working within MS Office with advanced Excel and PowerPoint skills are  required.
• Experience using Visio a plus.
• Experience using SharePoint a plus.
• Experience with surveys, specifically Novi a plus.

Education Requirements:

• Bachelors Degree.

Benefits:

• Medical, Dental and Vision (Single/Family) provided.
• 401K with company match contribution.