Executive Assistant - Poolemerica Enterprises

Poolemerica Enterprises, the parent company for multiple entities in Real Estate, Development, Staffing, Consulting, and Automobiles across Texas, Louisiana, Mississippi, Alabama, and Florida, is seeking a highly organized, proactive, and resourceful Personal Assistant to support the CEO. The CEO’s main operations are based in Mississippi and South Florida, and the role involves managing a wide range of personal and professional tasks, including travel, errands, scheduling, and more. Experience with social media, advertising, graphic design, technology, or AI is a plus.

• Key Responsibilities
• Scheduling & Calendar Management
• Manage CEO's calendar, prioritize meetings, and coordinate logistics for virtual and in-person events.

Travel Coordination:

• Plan and book domestic and international travel, including flights, accommodations, and transportation.
• Accompany the CEO on business and personal trips (e.g., BVI, Europe, Florida, Central America).

Errands & Personal Assistance:

• Run errands (e.g., grocery shopping, dry cleaning, personal shopping) and assist with event planning.
• Handle personal transportation needs, including picking up/dropping off the CEO and occasionally assisting with children.
• Meeting Support & Note-Taking:
• Attend meetings, take notes, and manage follow-up tasks. Prepare meeting materials as needed.
• Administrative Tasks:
• Manage personal correspondence, prepare reports, and handle confidential documents.

Daily Organization & Household Support:

• Maintain CEO’s office and personal spaces, including light cleaning and organizing appointments.
• Food & Beverage:
• Order meals, drinks, and manage catering for meetings and personal consumption.

Skills & Experience:

• Strong organizational, time management, and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Calendar, and scheduling tools.
• Ability to handle sensitive and confidential information with discretion.

Personal Attributes:

• Professional, reliable, and punctual.
• Proactive, resourceful, and able to work independently.
• Positive attitude and ability to stay calm under pressure

Travel & Driving:

• Must be willing to travel domestically and internationally on short notice.
• Valid driver’s license with a clean record and comfort driving the CEO.
• Other Preferences:
• Experience supporting executives in a multi-entity environment.
• Familiarity with travel booking tools (e.g., Expedia, Kayak).
• Basic knowledge of household management, including running errands and light cleaning.

This is a dynamic, fast-paced role requiring someone adaptable, driven, and resourceful. If you thrive in a high-energy environment and are ready to support a busy CEO with diverse responsibilities, we’d love to hear from you!