Executive Assistant - Iridium Satellite, LLC

Company Overview:

Iridium is an award-winning and innovative satellite communications company with bragging rights to the only network that offers voice and data connectivity anywhere in the world. For over 20 years, Iridium’s unique network and services have supported critical communications needs for individuals, businesses, and the evolving Internet of Things.

 

At Iridium, we understand the importance of staying connected and the limitations of traditional communications networks. People across the globe, including first responders, humanitarians, global militaries, scientific researchers, and lone workers, as well as ships, aircraft and remote operations all rely on Iridium to stay connected. We take our responsibility for providing these essential communications very seriously and pride ourselves on offering a reliable lifeline when needed. Likewise, Iridium is committed to providing an exciting and innovative workplace, where employees are challenged to think outside the box and collaborate on new, bold ideas and solutions. Our talented teams are passionate about their work and the impact our company makes around the world. Iridium fosters an empowering and inclusive culture that allows employees to genuinely be their best selves. We are looking for others who want to join this truly unique company that celebrates our employees and provides the opportunity to truly make a difference in the world.

Position Summary, Job Requirements & Responsibilities:

What We’re Looking For:

Are you an experienced and proactive Executive Assistant with a flair for top-level administrative duties? If so, we have an exciting opportunity for you to join our team as a professional Executive Assistant! In this role, you will be an asset to the team, providing support to our Executive Vice President (EVP) of Government Programs and the team. Your attention to detail will help ensure seamless operations at the executive level, contributing to the overall success of our Government Program and Sales departments. Join us in this fast-paced and rewarding position and make an impact on our organization.

 

What You’ll Do:

• Be responsible for managing the calendars of the EVP and other team members
• Coordinate domestic and international travel arrangements
• Answer/screen telephone calls and mail for leaders
• Prepare expense authorization’s, coordinate invoice tracking, and track expense reports
• Maintain both electronic and physical filing systems
• Prepare highly confidential board slides, charts, and graphs and insert into presentations
• Coordinate meetings and teleconferences both online and in person
• Write, proof, and edit documents and correspondence
• Liaise among peers, managers, teams and other personnel as necessary to gather and communicate pertinent information and agendas
• Design and implement new processes and procedures for efficiency

Experience & Education Requirements / EEO:

What You’ll Need to Succeed:

• 5+ years of relevant experience as an executive administrative assistant, preferably in a technology company
• Proficiency in MS Office (Word, Excel, Power Point, and Outlook)
• Strong organizational skills, accurate attention to detail, sound decision-making abilities and great time management with the ability to set priorities
• Motivated, self-starter; able to make decisions with little or no supervision
• Broad based skills to determine what EVPs and team may need prior to them requesting
• Overtime hours may be required when work load exceeds normal operating conditions or to help cover while peers are out
• Can thrive in a dynamic environment and stay on top of multiple projects or assignments
• Strong communication skills, with the ability to confidently present products, deliverables, analyses, and/or issues
• Possess an analytical mindset, with the ability to understand a situation or problem and think critically to make decisions or come up with solutions

We’ll also need you to:

• Be a U.S. citizen
• Be able to travel up to 10%

 

Work Environment:

This position primarily works in the company office or in a home office. The position is largely sedentary with the majority of the position sitting in a chair and working with a computer. The role uses basic office equipment including a phone, video, computer, keyboard, mouse, and printer.

 

Iridium is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity or status as a protected veteran. EOE of Minorities/Females/Vets/Disability and other protected categories.