Executive Assistant - We're Not Really Strangers

Job Title: Executive Assistant to the CEO

Location: Los Angeles, CA (Hybrid)

We’re Not Really Strangers (WNRS) is a purpose-driven brand focused on deepening human connections. From our card games to our content and community, we inspire meaningful conversations that bring people closer together. We’re seeking a dedicated Executive Assistant who not only understands and resonates with the WNRS brand but is eager to work closely with and learn from a CEO who is deeply involved in WNRS content creation, management, and operational initiatives.

Key Responsibilities

Calendar and Schedule Management

• Manage the CEO’s calendar, prioritizing meetings, content deadlines, and operational commitments.

• Coordinate meetings with internal teams, content creators, and external partners.

• Anticipate scheduling conflicts and proactively resolve them to maximize efficiency.

Communication and Correspondence

• Act as the primary liaison for the CEO, handling emails, calls, and messages with discretion.

• Draft and organize communications and maintain confidentiality and professionalism in all interactions.

Meeting Prep and Follow-up

• Prepare detailed agendas and materials for meetings

• Attend meetings to take comprehensive notes, track action items, and follow up to ensure timely execution.

Project Management

• Assist the CEO in planning, organizing, and managing various projects, ensuring alignment with company priorities.

• Track project timelines and deliverables to ensure progress and accountability.

Content and Creative Collaboration

• Assist the CEO in managing relationships with content creators, influencers, and partners.

• Track deliverables and timelines for creative projects

Administrative Support

• Organize travel arrangements, including bookings, itineraries, and event logistics.

• Manage expense reports, reimbursements, and other financial tracking.

• Handle personal tasks and errands as needed to support the CEO’s productivity.

Qualifications

• Passion for WNRS: A deep understanding of and connection to the WNRS mission.

• Project Management Skills: Experience in planning, tracking, and executing projects across multiple teams or stakeholders.

• Experience: 3+ years in an Executive Assistant or similar role, ideally in a creative, operational, or content-driven environment.

• Operational Mindset: Ability to manage and prioritize operational tasks, ensuring smooth day-to-day execution of initiatives.

• Tech Proficiency: Experience with Google Workspace, Slack, and project management tools like Asana or Trello.

• Communication Skills: Strong written and verbal communication skills

• Eagerness to Learn: Interest in working with and learning from a hands-on CEO who balances creative and operational responsibilities.

• Professionalism: Discretion and ability to handle sensitive information with integrity.