Executive Assistant - Helpside

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. To be successful in this role, the ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. Experience working in an office environment, performing administrative duties, and providing support to managers is a plus. Given the nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives

• Support the V.P. Finance primarily while also providing additional support to other executive team members, as directed, to ensure that company goals and objectives are achieved.
• Maintain and refine internal processes that support leadership.
• Plan and orchestrate work to ensure that senior leadership’s priorities are met, organization goals are achieved, and best practices are upheld.

Responsibilities

• Process timely state licensing renewals while working with various state government agencies to ensure compliance with licensing requirements
• Produce quarterly commissions reports and review them for accurate and complete information
• Process weekly general ledger updates
• Support the V.P. Finance primarily while also providing additional support to other executive team members, as directed, to ensure that company goals and objectives are achieved
• Perform clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff
• Prepare quarterly payroll review package for external CPA firm and work with them to complete the agreed upon procedure
• Receives incoming communications on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
• Performs accounting tasks and office tasks including maintaining records
• Performs additional duties as assigned by executives
• Trains other staff in the department on some responsibilities to provide necessary redundancy for critical tasks
• Provide notary public services as needed within the company

Skills and Qualifications

• Excellent verbal and communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-aced and at times stressful environment
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• High proficiency in Microsoft Excel and Word with a working knowledge of other MS Office  applications along with the ability to learn new or updated programs
• Discretion and confidentiality
• Licensed notary public

Education and Experience

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred
• At least four years of experience with state licensing
• Accounting experience including working with third parties in an audit or review capacity

GREAT THINGS THAT COME WITH WORKING HERE:

• Health insurance 100% paid by employer (for both employee and family!)
• A company that believes in their employees
• Fun co-workers
• Competitive pay
• Additional voluntary supplemental benefits including dental, vision, life insurance, disability, accident, critical illness, etc.
• Paid time off (17 days per year to start)
• Paid company holidays (9 per year)
• 401(k) with company match
• Great company culture
• 5-day work week (enjoy weekends off!)

Job Type: Full-Time (40 Hours/Week)

Job Location: Lindon, Utah