Executive Assistant, Lexington - American International Group

About the role

The Executive Assistant’s main responsibility is to make the executive as productive as possible. This person must be a highly polished professional with excellent interpersonal skills and a sense of urgency to get things done.  The individual will act with speed, composure, compassion and knowledge to solve problems. 

This role will interact with all levels of employees and all departments in various situations and must be courteous and respectful to all. The position will provide administrative support to Lexington leaders, who will require general administrative assistance as well as analysis, reporting, and tracking of various events and activities. 

The ideal candidate will be able to demonstrate, under minimal supervision, the ability to perform clerical, administrative, and general office duties requiring advanced skills and significant experience.

What you need to know:

• Calendar maintenance, which can involve other company executives or vendor executives.  Maintain detailed and constantly changing calendar, prioritize meeting requests, and assist with related logistics.  Must have ability to manage complex travel arrangements and coordinate across multiple time zones.
• Make and/or modify travel arrangements, sometimes on extremely short notice.
• Manage confidential, time-sensitive internal and external communications.
• Compose clear written communications from ideas and concepts as articulated by the executive.
• Organize, prioritize, and summarize the content of incoming mail, special requests, and meetings
• Take detailed phone messages, in-person requests, etc., and relay them in a timely manner.
• Do preliminary legwork to facilitate executive's decision making.
• Understand and analyze critical and confidential information which can then be input into Excel spreadsheets, PowerPoint presentations, SharePoint, etc.
• Handle other similar administrative activities including catering, ordering office supplies (Ariba Procurement module), expense reporting, site items, etc.

What we’re looking for:

• 5+ years of executive administrative support experience
• Significant experience arranging complex travel, processing expense reports, and calendar scheduling (preferably across multiple time zones)
• Ability to work under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Proficient in Excel with the ability to create and work with spreadsheets (create basic formulas, input data, etc.)
• Proficient in PowerPoint with the ability to create presentations, create and update slides, import spreadsheets, pie charts, images, etc. for executive meetings 
• Ability to prioritize while working both independently and collaboratively
• Excellent judgment, independent thinker and resourceful
• Must be a self-starter, possess proven ability to work effectively at the most senior level within an organization, have excellent customer service skills, and be able to deal effectively with confidential information
• College degree preferred

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Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of belonging

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through our flexible work arrangements, diversity and inclusion learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The diversity of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities.  If you believe you need a reasonable accommodation, please send an email to candidatecare@aig.com.  

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