Executive Assistant - Virtual Company
Lawrenceville, NJ 08648
About the Job
Position Summary -
Vaco partnered with a Retail Company and the have an opening for an Executive Assistant. The Executive Assistant will be responsible for executive administrative assistance, managing reports, providing executive support, customer support, project management, and facilitating communication. Ideal candidate will have 2+ years of executive support experience.
Key Responsibilities
- Provide Executive support to high level personal while maintaining professionalism at all times
- Manage and coordinate executive schedules, appointments, and travel arrangements.
- Prepare reports
- Handle confidential information with discretion and professionalism.
- Serve as the primary point of contact for internal and external stakeholders.
- Organize and facilitate meetings
- Assist in the planning company events
- Monitor and manage communication via phone and email
- Perform general office management duties as required.
Qualifications
- Executive Administrative Assistance, Executive Support, and Administrative Assistance skills
- Experience in managing reports
- Strong communication skills
- Excellent organizational and time management abilities
- Proficiency in Microsoft Office suite
- Attention to detail and problem-solving skills
- Ability to handle sensitive information with confidentiality
- Experience in the retail industry is a plus
- Proven experience as an Executive Assistant or in a similar role.
- Strong written and verbal communication abilities.
- Ability to work independently and handle multiple priorities.
- A high degree of professionalism and attention to detail.
Schedule -
In office 7 hours (with 1 hour lunch)
After-Hour Support from 6pm - 7pm (work from home) from Sunday - Thursday Night.
Benefits:
- Competitive salary and benefits package. (401k, medical, dental, vision and more)
- Opportunity for professional growth and development.
- Collaborative and dynamic work environment.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.