Executive Assistant - Apex Systems

Job#: 2025005

Job Description:

Executive Assistant

Responsibilities

·       Performs advanced, diversified, and confidential administrative tasks in support of a Managing Director and leadership team

·       Responsible for making regular travel arrangements through corporate booking system, maintaining and tracking all supporting documentation, and submitting correlating Travel and Expense (T&E) reports.

·       May coordinate special projects and department activities

·       May be asked to screen incoming emails.

·       Schedules appointments, meetings, conference rooms, and engage the technology teams when needed for special events.

·       Understanding of the company’s global footprint and mindfulness when setting up meetings across locations.

·       Occasional facilitation of meetings and corresponding agendas/materials.

·       May be responsible for the preparation of reports, graphs, presentations, conducting research, and illustrating data using Excel spreadsheets and PowerPoint slides

·       Acts as an information source on organization policies and procedures

·       Will work closely with administrative colleagues to order and maintain office supplies, prepare/sort mail, maintain and monitor email distribution lists, etc.

Qualifications

·       Comprehensive skill and knowledge of organization policies and practices.

·       Proficiency operating PC and software packages.

·       Knowledge with MS Office, including Outlook, required.

·       Minimum of intermediate experience with Excel, PowerPoint, and Word; capable of supporting teams in creating presentations for both internal and business-facing purposes.

·       3-5+ years of experience in an executive assistant role

·       Forward-thinking, ability to work autonomously (or with little direction), and able to pivot, and think through creative solutions.

·       Should have a keen eye, attention to detail, and willingness to step outside of comfort zone.

·       Should have finesse, tact, ability to maintain confidential information, and will have regular interactions with executive teams

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.