Executive Assistant - KIPP Kansas City

About KIPP Kansas City Public Schools:

KIPP Kansas City Public Schools is part of a nationwide network of free, open-enrollment, college-preparatory charter schools dedicated to preparing students in educationally underserved communities for success in college and life. Our strength as a region serves as a catalyst for empowerment, change, and hope.

Founded in 2007, KIPP Kansas City Public Schools began with KIPP Endeavor Academy, serving approximately 31 fifth-grade students. Today, we educate approximately 1,000 students from Pre-K through 12th grade, with our community continuing to expand. Together with families and communities, we strive to create joyful, academically excellent schools that equip students with the skills and confidence to pursue their chosen paths—whether college, career, or beyond—so they can lead fulfilling lives and contribute to a more just world.

Position Overview:

The Executive Assistant plays a vital role in supporting KIPP Kansas City’s executive leadership by managing schedules, communications, and project coordination. This role requires a highly organized, detail-oriented, and proactive individual who can handle a fast-paced environment and represent the organization with professionalism and efficiency.

Key Responsibilities: 

• Administrative Support

  • Manage the executive’s calendar, coordinating meetings, appointments, and events with a focus on maximizing efficiency and ensuring alignment with organizational priorities.
  • Serve as the primary point of contact between the executive office and internal/external stakeholders, handling inquiries, relaying messages, and facilitating communication.
  • Arrange travel logistics, including booking flights, accommodations, and transportation, as well as preparing detailed itineraries.
  • Prepare, edit, and proofread correspondence, reports, presentations, and other documents on behalf of the executive team.
  • Ensure timely follow-up on action items and assist in prioritizing tasks and projects for the executive(s).

• Meeting and Event Coordination

  • Organize and manage logistics for meetings, including scheduling, preparing agendas, coordinating AV/IT needs, and taking minutes.
  • Coordinate and support team events, retreats, and off-site meetings, handling all logistics such as venue selection, catering, and agenda planning.
  • Prepare materials for meetings and presentations, ensuring all information is accurate, relevant, and accessible.

• Communication and Relationship Management

  • Foster strong working relationships across the organization and with external partners, acting as a professional representative of the executive office.
  • Handle confidential information with integrity and discretion, safeguarding sensitive organizational data.
  • Draft, proofread, and send communications on behalf of the executive team, ensuring alignment with organizational tone and messaging.

Qualifications:

• Bachelor’s degree preferred but not required; equivalent work experience considered.
• Minimum of 3-5 years of experience in an executive or administrative support role, preferably in an educational or nonprofit environment.

Skills and Competencies: 

• Commitment to KIPP KC’s mission and values
• Ability to work collaboratively in a diverse environment
• Demonstrates a commitment to diversity, equity, and inclusion
• Fosters an inclusive environment for students, staff, and families
• Works effectively with colleagues and stakeholders
• Builds strong relationships within the KIPP KC community
• Proven ability to handle multiple priorities, manage time effectively, and maintain strong organizational systems
• Excellent written and verbal communication skills; able to draft, edit, and proofread documents with a high level of accuracy and professionalism
• High ethical standards and respect for handling confidential information with care and discretion
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with other office management software; familiarity with project management and scheduling software is a plus.

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. 
• The person in this position needs to be able to move about inside and outside the school or office throughout the workday.
• The candidate is expected to attend conferences, meetings and training sessions both virtually and in person within the Region. 

Work Environment

• Reports to work Monday-Friday and some weekends. 
• A typical school or office environment with frequent interruptions.

Travel Requirements:

• Ability to travel to work location. 

Compensation and Benefits:

Salary is based on years of experience, educational background, and level of expertise.

As a full-time KIPP Kansas City employee, you are eligible to participate in all KIPP Kansas City benefit plans. We offer a comprehensive range of benefits with competitive rates, including medical, dental, and vision options, as well as life insurance, fertility, and disability plans.

KIPP Kansas City is committed to the professional growth and development of our staff. We provide numerous opportunities for advancement, ongoing professional development, and leadership training to help you achieve your career goals.

KIPP Kansas City provides equal employment opportunities for all applicants and employees. As an equal opportunity employer, we hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.