Executive Assistant - Cayuga Medical Center

Company Overview:

Cayuga Health is the region's leading healthcare system, and most trusted driver of integrated health services, together with valued partners. We empower our people and employ our capabilities to equitably improve the well-being of the communities we serve. At Cayuga Health System, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies, and research protocols. We have a commitment to its employees by providing competitive rates and compensation, comprehensive employee benefits programs, attractive working conditions, and the chance to build and explore a career opportunity by offering professional development.

Nestled in the beautiful Finger Lakes region, Cayuga Health provides an outstanding place to work in a vibrant community. Come discover all that Ithaca, New York, and Cayuga Health has to offer!

Position Overview:

The Executive Assistant provides critical administrative support to both the Chief Executive Officer and the Chief of Staff, ensuring efficient operation of leadership activities within Cayuga Health System. This role is pivotal in managing day-to-day administrative duties, coordinating schedules, and acting as a liaison between top executives and other stakeholders. The ideal candidate will handle confidential information with utmost discretion and contribute to the overall effectiveness of our senior management team.

What you'll do:

• Executive Support: Provides confidential, executive-level support by managing critical aspects such as complex scheduling, travel, expense reimbursements, and meeting and conference organization, applying sound judgment to prioritize essential tasks.
  
• Schedule Management: Coordinates and maintains the CEO's and COS's schedules, exercising discretion to prioritize access and time, with diligent follow-up on related commitments.
  
• Meeting Preparation: Prepares and distributes materials for meetings, including agendas and presentations, and ensures both the CEO and COS are well-briefed ahead of engagements.
  
• Office Representation: Upholds a professional environment within the CEO's office, ensuring a welcoming atmosphere for staff and visitors alike.
  
• Project Management: Manages and executes special and ongoing projects, liaising with senior leaders and external partners, and organizing all necessary resources and documentation for successful outcomes.
  
• Document Management: Utilizes Microsoft Office suite to efficiently create and manage documents and presentations in support of executive operations.
  
• Additional Responsibilities: Handles other tasks as necessary, adapting to evolving requirements and maintaining high standards of executive support.

Minimum Qualifications:

Education: A Bachelor's degree in Business Administration or a related field is required. In lieu of a degree, directly related experience may be considered on a year-for-year basis.

Experience: A minimum of 5 to 7 years of experience in administrative support, preferably in an executive setting, demonstrating progressive responsibility and expertise in managing complex administrative tasks.

Licensure: N/A

Travel Requirements:

• Onsite at 767 Warren Road Ithaca NY
• What % of travel is required: N/A
• Physical Nature of the Job: Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, and pulling objects. Sitting most of the time, with walking and standing required only occasionally

At this time Cayuga Health System will not sponsor a new applicant for employment authorization for this position.

If you are interested in applying for this position and you require accommodation, please contact Cayuga Health System at hr@cayugamed.org

Cayuga Health System Commitment to Diversity, Equity & Inclusion

Cayuga Health System commits to treating all people with dignity so that everyone who comes to us is safe, cared for, and respected. We will support the growth of our employees and the health of our community by embracing the rich diversity of social and cultural identities, needs, and life circumstances of all people. We strive to recognize and overcome personal biases and systemic policies that marginalize others and contribute to disparities in healthcare access, equitable care, and good health outcomes.

Cayuga Health is dedicated to our vision for diversity, equity, and inclusion. As we strive towards our vision, we welcome the opportunity to work alongside a diverse range of employees.