Executive Assistant - University of California, Irvine

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

For more than a decade, UCI has taken a university-wide approach to achieve inclusive excellence. Led by the Office of Inclusive Excellence, this charge is about dismantling the systemic barriers of racism and discrimination in higher learning and our broader communities. The Office serves the campus priorities and is committed to a transformative, whole university effort grounded in our values: expect equity, support diversity, practice inclusion and honor free speech. UCI's powerful vision of inclusiveness and change is supported through a dedication to ensuring accountability, providing training and education, conducting responsive research and building sustainable partnerships.

https://inclusion.uci.edu/

The Executive Assistant provides executive analytical and administrative support to the Vice Chancellor, Equity, Diversity, and Inclusion (VCEDI), and to the Assistant Vice Chancellor for Equity, Diversity, and Inclusion (AVCEDI). The Executive Assistant acts as the primary contact and liaison for all interactions involving the VCEDI in support of the day-to-day-operations of the office and the VCEDI’s relationships with on-campus and off-campus constituencies, and coordinates communications on behalf of the VCEDI, including verbal or written response to complex and sensitive matters. The position requires demonstrated knowledge, experience, and flexibility in providing analytical and executive administrative support with changing priorities and assignments; ability to act with professional demeanor, poise and diplomacy with all levels of university administration, faculty, students and staff, community leaders, donors, public officials, distinguished guests, and others; and discretion to maintain strict confidentiality.

Develops and administers systems for managing information, projects and communications throughout the unit; functions with a high degree of autonomy.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $77,000- $94,000 (Annual).


Required:

• Intermediate to advanced knowledge of common organization-specific computer applications. Demonstrated skill in operating a personal computer and use word processing, spreadsheet, database, presentation, calendar management email communication and Internet browser software, and operate office equipment such as copier and fax machines.
• Strong analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Advanced service orientation.
• Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing.
• Ability to multi-task with demanding timeframes.
• Ability to use a high level of discretion and maintain all confidentiality.
• Organizational skills to independently prioritize manage and complete multiple complex analytical, administrative and financial tasks to and meet deadlines in an environment of frequent interruptions and changing and competing priorities
• Skills to independently collect, review, analyze, comprehend and summarize a variety of information and data, determine and initiate action, and prepare and provide reports.
• Ability to anticipate and analyze problems and issues, determine appropriate solutions, and take action to mitigate potential negative effects as part of a team in order to meet the objectives of the Office of Inclusive Excellence
• Knowledge of basic accounting principles, skill to perform statistical calculations, and ability to analyze, track, monitor and reconcile financial information and format into reports.
• Bachelor's degree in related area and / or equivalent experience / training
• 5 - 7 years' experience in related professional position
• Minimum 3 years experience providing executive level support to executive management Experience operating a personal computer and use word processing, spreadsheet, database, presentation, calendar management email communication and Internet browser software, and operate office equipment such as copier and fax machines.

Preferred:

• Advanced knowledge of the organization's processes, protocols and procedures.
• Small to mid-level project management skills.

Special Conditions:

• Ability to remain flexible within variable work hours, and willingness to work evenings and weekends
• This position may be required to report at different work sites between Irvine and Orange. The incumbent must be able to provide their own means of transportation to/from work locations.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.