Executive Assistant - Edwards Lifesciences
Irvine, CA
About the Job
Aortic stenosis impacts millions of people globally, yet it often remains under-diagnosed and under-treated. Edwards’ groundbreaking work in transcatheter aortic heart valve replacement (TAVR) pioneered an innovative, life-changing solution for patients by offering heart valve replacement without the need for open heart surgery. Our Transcatheter Heart Valve (THV) business unit continues to partner with cardiologists and clinical teams to transform patient care with devices supported by clinical evidence. It’s our driving force to help patients live longer and healthier lives. Join us and be part of our inspiring journey.
The Executive Assistant will support the SVP, US Marketing and Strategy with the THV Business Unit. The EA will assist in a dynamic, fast-paced and rewarding environment. The ideal candidate will be experienced in working with executives and various levels throughout the organization, as well as managing confidential matters while exercising high levels of discretion and judgment. This role requires a proactive self-starter who possesses exceptional multi-tasking and communication skills, both oral and written. A high level of professionalism and flexibility are essential. Qualified persons must possess excellent organization skills and exercise strong attention to detail.
Position is onsite (M-F), based out of the Edwards Global Headquarters in Irvine, CA.
How you'll make an impact:
+ Proactively manage the SVP and one of her VP’s calendar, appointments, travel, Concur and office organization
+ Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
+ Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
+ Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
+ Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
+ Plan and execute meetings and events with some supervision
+ Work closely with hiring managers to make sure there's a seamless onboarding of any new employee on the team
+ Other incidental duties
What you'll need (Required):
+ H.S. Diploma, GED or equivalent required
+ Minimum 6 years experience in executive administrative support required
What else we look for (Preferred):
+ Demonstrated excellent communications (written and verbal), negotiation, and relationship management skills
+ Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint tools.
+ Advanced problem-solving and project management skills
+ Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
+ Ability to manage internal and external confidential information with utmost discretion
+ Able to work autonomously within established procedures and practices
+ Ability to build and maintain strong relationships across the organization to influence and achieve objectives
+ Thrives in a fast paced, dynamic work environment
+ Strict attention to detail
+ Ability to interact professionally across the entire organization and at all organizational levels, including external contacts that may be at high levels
+ Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.
For California, the base pay range for this position is $69,000 to $94,000 (highly experienced).
The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
COVID Vaccination Requirement
Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.
Edwards Lifesciences is the global leader in patient-focused medical innovations for structural heart disease, as well as critical care and surgical monitoring. Driven by a passion to help patients, the company collaborates with the world's leading clinicians and researchers to address unmet healthcare needs, working to improve patient outcomes and enhance lives. Headquartered in Irvine, California, Edwards Lifesciences has extensive operations in North America, Europe, Japan, Latin America and Asia and currently employs over 15,000 individuals worldwide.
For us, helping patients is not a slogan - it's our life's work. From developing devices that replace or repair a diseased heart valve to creating new technologies that monitor vital signs in the critical care setting, we focus on helping patients regain and improve the quality of their life.
The Executive Assistant will support the SVP, US Marketing and Strategy with the THV Business Unit. The EA will assist in a dynamic, fast-paced and rewarding environment. The ideal candidate will be experienced in working with executives and various levels throughout the organization, as well as managing confidential matters while exercising high levels of discretion and judgment. This role requires a proactive self-starter who possesses exceptional multi-tasking and communication skills, both oral and written. A high level of professionalism and flexibility are essential. Qualified persons must possess excellent organization skills and exercise strong attention to detail.
Position is onsite (M-F), based out of the Edwards Global Headquarters in Irvine, CA.
How you'll make an impact:
+ Proactively manage the SVP and one of her VP’s calendar, appointments, travel, Concur and office organization
+ Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
+ Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
+ Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
+ Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
+ Plan and execute meetings and events with some supervision
+ Work closely with hiring managers to make sure there's a seamless onboarding of any new employee on the team
+ Other incidental duties
What you'll need (Required):
+ H.S. Diploma, GED or equivalent required
+ Minimum 6 years experience in executive administrative support required
What else we look for (Preferred):
+ Demonstrated excellent communications (written and verbal), negotiation, and relationship management skills
+ Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint tools.
+ Advanced problem-solving and project management skills
+ Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
+ Ability to manage internal and external confidential information with utmost discretion
+ Able to work autonomously within established procedures and practices
+ Ability to build and maintain strong relationships across the organization to influence and achieve objectives
+ Thrives in a fast paced, dynamic work environment
+ Strict attention to detail
+ Ability to interact professionally across the entire organization and at all organizational levels, including external contacts that may be at high levels
+ Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.
For California, the base pay range for this position is $69,000 to $94,000 (highly experienced).
The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.
Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.
COVID Vaccination Requirement
Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.
Edwards Lifesciences is the global leader in patient-focused medical innovations for structural heart disease, as well as critical care and surgical monitoring. Driven by a passion to help patients, the company collaborates with the world's leading clinicians and researchers to address unmet healthcare needs, working to improve patient outcomes and enhance lives. Headquartered in Irvine, California, Edwards Lifesciences has extensive operations in North America, Europe, Japan, Latin America and Asia and currently employs over 15,000 individuals worldwide.
For us, helping patients is not a slogan - it's our life's work. From developing devices that replace or repair a diseased heart valve to creating new technologies that monitor vital signs in the critical care setting, we focus on helping patients regain and improve the quality of their life.
Source : Edwards Lifesciences