Executive Assistant III, Senior - Chenega Corporation

Overview

Executive Assistant III, Senior

Fort Belvoir, VA

Are you ready to enhance your skills and build your career in a rapidly evolving business climate? Are you looking for a career where professional development is embedded in your employer’s core culture? If so, Chenega Military, Intelligence & Operations Support (MIOS) could be the place for you! Join our team of professionals who support large-scale government operations by leveraging cutting-edge technology and take your career to the next level!  

Chenega IT Enterprise Services (CITES) offers forward-thinking technology solutions to federal agencies and the DoD. Formed in 2016 to serve federal customers CONUS, CITES has grown quickly into a best practices leader for the modern federal enterprise. 

The Executive Assistant III, Senior will provide operations and administrative support services to Project Director, Enterprise Services. The Executive Assistant III, Senior will manage calendars for senior leadership, manage supply, meetings, policies and information, handle mail, coordinate correspondence as well as many other ad hoc administrative support tasks.

Responsibilities

• Management of calendars for each PD, to include preparation, dissemination, and tracking of invitations and presentation materials
• Mail Handling: The contractor shall pick up, sort, and deliver incoming mail at a minimum once a week. Deliver all incoming mail to the appropriate personnel same day it is picked up. Coordinate, manage, and track all postal and courier services including deliveries, receipt, recordkeeping, and other related activities.
• Policy/Information Management: Preparing and maintaining policy documentation; interpretation and dissemination of regulations; creating training classes and maintaining training records; and creating, updating and maintaining templates.
• Meeting Management: Maintain procedures for scheduling and tracking use of government meeting resources. Includes scheduling meeting rooms, coordinating IT support for conferences, and obtaining conference bridge phone numbers.
• Vehicles: Maintain procedures for scheduling, reserving, accessing, and tracking the usage of two Government Operated Vehicles.
• Visitor Control: Maintain visitor control, which includes, but not limited to reception and issuance of visitor PD ES badges to include coordination with Night Vision Compound visitor center. The reception desk must be always manned during regular business hours.
• Correspondence: Preparation, review, and coordination of official correspondence in accordance with Army Regulations 25-50 and other prescribed regulations and guidance.
• Supply Maintenance: Monitor office supplies to ensure adequate supplies to support daily operations. Coordinate restocking as necessary with the Government credit card holder and requestor.
• Administrative Support: Provide administrative support for the PD, Deputy PD and Product Leads which includes, but not limited to: executing schedules/travel orders/vouchers, answering phone calls, recording messages, and management of calendars for each PD/PL, to include preparation, dissemination, and tracking of invitations and presentation materials. Includes printing, distribution, and packaging of presentations, memorandums, and other documents.
• Entry/Exit Monitoring: Provide administrative support to ensure the front door is manned at all times during normal office hours. This task also includes maintenance of the visitor log.
• Training tracking: Track completion of required training for all personnel within ES, i.e., compiling roll-ups of training status from organizational POCs in PD ES.
• Task/Action Item Management and Tracking activities: Use the established mechanism to track and process recurring activities. Must follow-up with managers to ensure that mail, correspondence, requests, tasking, suspense and assignments are completed (electronic or paper). Ensure completed responses or extension requests are submitted in advance of suspense dates.
• Other consolidation and reporting: Other activities that consist of consolidating responses for submission to internal and/or external organizations.
• Maintain ES contact information in an alert roster and within PEO EIS-provided online database.
• Update ES organization charts information within PEO EIS-provided database.
• Other duties as assigned.

Qualifications

• Bachelor’s degree OR
• High school diploma or GED equivalent and an additional 4+ years of experience may be used instead of a degree
• 10+ years of relevant work experience
• Interim Secret clearance

Knowledge, Skills and Abilities:

• Strong coordination, organization, teaming, and communication skills.
• Must have excellent organizational, scheduling, and prioritization skills and maintain a high level of confidentiality, ethics, and integrity.
• Ability to work well individually or in a group setting.
• Ability to work under pressure and with time constraints.
• Proficient with MS Word, Excel, Office, Outlook, Utilize AutoCAD, Visio, and MS Project 2007 programs.
• Ability to work independently without direct supervision or guidance.

How you’ll grow  

At Chenega MIOS, our professional development plan focuses on helping our team members at every level of their careers to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there’s always room to learn.  

We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their careers.  

Benefits  

At Chenega MIOS, we know that great people make a great organization. We value our team members and offer them a broad range of benefits.  

Learn more about what working at Chenega MIOS can mean for you.  

Chenega MIOS’s culture  

Our positive and supportive culture encourages our team members to do their best work every day. We celebrate individuals by recognizing their uniqueness and offering them the flexibility to make daily choices that can help them be healthy, centered, confident, and aware. We offer well-being programs and continuously look for new ways to maintain a culture where we excel and lead healthy, happy lives.  

Corporate citizenship  

Chenega MIOS is led by a purpose to make an impact that matters. This purpose defines who we are and extends to relationships with our clients, our team members, and our communities. We believe that business has the power to inspire and transform. We focus on education, giving, skill-based volunteerism, and leadership to help drive positive social impact in our communities.  

Learn more about Chenega’s impact on the world.  

Chenega MIOS News- https://chenegamios.com/news/  

Tips from your Talent Acquisition Team  

We want job seekers exploring opportunities at Chenega MIOS to feel prepared and confident. To help you with your research, we suggest you review the following links:  

Chenega MIOS web site - www.chenegamios.com  

Glassdoor - https://www.glassdoor.com/Overview/Working-at-Chenega-MIOS-EI_IE369514.11,23.htm  

LinkedIn - https://www.linkedin.com/company/1472684/  

Facebook - https://www.facebook.com/chenegamios/ 

#Chenega IT Enterprise Services, LLC