Executive Assistant III - Tailored Management
Remote Location, CA 94016
About the Job
Executive Assistant
Job ID: 51757-1
Pay Rate: Location-based
Approved Locations: 100% remote; Philadelphia (PA), Bay Area/San Diego/Los Angeles (CA), Baltimore (MD), Boston (MA)
Schedule: 40 hrs/week, M-F, normal business hours
Duration: Initial 6-month W2 contract; extensions/conversion based on performance
Start: Targeting April 2024
Benefits: Medical, dental, vision, disability + PTO, sick time available
Job Description:
The main function of an executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive assistant acts as information and communication managers for an office.
Job Responsibilities:
Job ID: 51757-1
Pay Rate: Location-based
Approved Locations: 100% remote; Philadelphia (PA), Bay Area/San Diego/Los Angeles (CA), Baltimore (MD), Boston (MA)
Schedule: 40 hrs/week, M-F, normal business hours
Duration: Initial 6-month W2 contract; extensions/conversion based on performance
Start: Targeting April 2024
Benefits: Medical, dental, vision, disability + PTO, sick time available
Job Description:
The main function of an executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive assistant acts as information and communication managers for an office.
Job Responsibilities:
- Day to day: heavy calendaring, maintaining projects, event logistics, building relationships with Admin community and cross-functional (XFN)
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare invoices, reports, memos, letters, financial statements, and other documents.
- File and retrieve corporate documents, records, and reports.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare agendas and make arrangements for committee, board and other meetings.
- (Top skill) Calendaring
- (Top skill) G-Suite
- (Top skill) Ability to work independently and manage one's time.
- (Top skill) Ability to adapt to change in a fast-paced environment
- (Top skill) Extremely responsive with strong communication skills
- Ability to keep information organized and confidential.
- Basic mentoring skills necessary to provide support and constructive performance feedback.
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
- High school diploma or equivalent required.
- Experience working with executives highly preferred.
Source : Tailored Management