Executive Assistant III - Contract - TalentBurst, Inc.

Fort Worth, TX

About the Job

Request: 2912-1
Location: Fort Worth, TX (4 days onsite remote Friday)
Contract Duration: 24 months (could go C2H)
Executive Assistant III

Top must haves:

Travel arrangements experience and submitting travel expenses.
Coordinating facilities and having guest management
Onboarding for new employees (IT Ticketing system/IT request System)
Ability to handle multiple systems
Planning events managing the outlook distribution list/org charts
MS Office, Power Point/Outlook/Org Charts
Can Handle volume, handle multiple projects
Guided Buying to create PO requests (Aribia System)

Job Description

Manage and maintain executives' schedules.
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Open, sort, and distribute incoming correspondence, including faxes and email.
File and retrieve corporate documents, records, and reports.
Greet visitors and determine whether they should be given access to specific individuals.
Prepare responses to correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements for committee, board, and other meetings.
Make travel arrangements for executives.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
Compile, transcribe, and distribute minutes of meetings.
Attend meetings in order to record minutes.
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
Set up and oversee administrative policies and procedures for offices and/or organizations.
Supervise and train other clerical staff.
Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Interpret administrative and operating policies and procedures for employees.

TB_EN

Source : TalentBurst, Inc.