Executive Assistant II - Tailored Management
Menlo Park, CA 94025
About the Job
Job Description: Team: Admin Specialist Program
Business Title: Administrative Specialist
Location: Remote - PST and CST ONLY
The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.
Responsibilities
Core Administrative Support
" Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
" Learn and utilize internal and external tools to provide calendar support
" Effectively communicate with leaders to learn business priorities and apply to support
" Partner with leaders and other Administrative Assistants for meeting coordination
" Provide proactive time management recommendations to leaders
" Provide short-term coverage in-team as needed if bandwidth allows
Basic Qualifications
" 2 years of experience providing administrative support to 2 or more executives
" 2 years of experience managing calendars, travel, and expenses for 2 or more executives
" Experience prioritizing multiple tasks and activities
" Experience with Microsoft Office
" Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
" Experience with a Customer Relationship Management or ticketing system
Education
" BA/BS preferred
" High school diploma or equivalent required
" Experience working with executives is highly preferred
Comments for Suppliers:
Business Title: Administrative Specialist
Location: Remote - PST and CST ONLY
The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.
Responsibilities
Core Administrative Support
" Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
" Learn and utilize internal and external tools to provide calendar support
" Effectively communicate with leaders to learn business priorities and apply to support
" Partner with leaders and other Administrative Assistants for meeting coordination
" Provide proactive time management recommendations to leaders
" Provide short-term coverage in-team as needed if bandwidth allows
Basic Qualifications
" 2 years of experience providing administrative support to 2 or more executives
" 2 years of experience managing calendars, travel, and expenses for 2 or more executives
" Experience prioritizing multiple tasks and activities
" Experience with Microsoft Office
" Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
" Experience with a Customer Relationship Management or ticketing system
Education
" BA/BS preferred
" High school diploma or equivalent required
" Experience working with executives is highly preferred
Comments for Suppliers:
Source : Tailored Management