Executive Assistant II - Collaborative Development - Maryland Stadium Authority
Baltimore, MD 21201
About the Job
Location: Capital Projects Development Group, Camden Yards Sports Complex, Baltimore, MD
Hiring Range: $50,586 - $63,232 depending upon qualifications. State salary rules may apply for promotions and transferees.
Closing Date: Open Until Filled
The Executive Assistant II performs administrative support work and acts as the personal secretary and assistant to an executive, directorial, or management official (hereinafter referred to as Management). Employees in these classifications may supervise lower-level secretarial or clerical employees. Employees in this classification receive general supervision from a Management official.
(The duties listed below are intended as illustrations of various types of work that may be performed. The omission of specific statements or duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
- Acts as personal secretary and assistant to a Management official.
- Interprets administrative decisions and policies to other members of the staff and transmits orders and instructions with the authority of the Management official
- Acts as an intermediary for Management, maintaining frequent contacts with public and private executives, professional staff and other officials.
- Composes correspondence; relieves the Management official of operational details by assembling, compiling and summarizing data into a concise form.
- Answers incoming inquiries from visitors and callers and arranges for appointments and interviews.
- Provides information to callers in regard to laws, rules, regulations and procedures governing the agency's operations.
- Obtains material from a variety of sources to be used for articles, reports and speeches.
- Maintains important and confidential records, schedules, expense accounts and office supplies.
- Proofreads and signs outgoing correspondence; reads reports and summarizes information to facilitate the Management official's review.
- Types manuscripts, correspondence, tables, charts, graphs and forms from corrected copy, rough draft or oral instruction using a typewriter or personal computer, computer terminal or word processor.
- Opens, sorts, reads and distributes incoming correspondence; reviews records and correspondence for completeness and accuracy.
- Prepares and maintains statistical and numerical reports and records.
- Develops special forms and summaries using a variety of records in order to secure complete and accurate information.
- May design and implement office procedures.
- May use word processing, database, spreadsheet or desktop publishing computer software applications in order to prepare reports, charts, graphs or other documents.
- May take dictation using shorthand or speedwriting and transcribe dictation from a transcribing machine.
- May supervise lower-level clerical and office support employees.
- Performs other duties and functions appropriate to the position as assigned and required.
(The following generally describes the knowledge, skills, and abilities that are required to enter the job or to be learned within a short period of time in order to successfully perform the assigned tasks.)
- Strong knowledge of office support principles and practices.
- Considerable knowledge of administrative principles and practices.
- Ability to conform to shifting priorities, demands, and timelines.
- Ability to work both independently and in a collaborative team-oriented environment.
- Ability to learn, understand, and apply new office technologies.
- Ability to effectively prioritize and execute tasks in a high-pressure environment.
- Ability to express self clearly and concisely, orally and in writing.
- Knowledge of the principles of basic supervisory practices.
- Key competencies: critical thinking and problem solving skills, adaptability, communication skills, teamwork, planning and organizing, and leading and coordinating.
(Any combination of education and experience that would likely provide the knowledge, skills, and abilities is qualifying.)
- Specific educational and experience requirements are set by this agency based on the essential job functions assigned to the position
- Any combination of education and experience that would likely provide the knowledge, skills, abilities, and key competencies necessary to the management and operation of a major construction/renovation project is qualifying
- Possession of a valid driver’s license
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
In our commitment to hire, develop, and retain a highly skilled team, all applicants may be required to complete assessments of job-related skills as a condition of employment.
(The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.)
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
Interested candidates must submit an MSA employment application via webform, e-mail or mail.
Maryland Stadium Authority
Attention: Announcement Number EAII-032024
333 W. Camden Street, Suite 500
Baltimore, Maryland 21201
About Maryland Stadium Authority:
Our HistoryFor over 35 years, the Maryland Stadium Authority has completed projects in partnership with local governments, universities, and the private sector throughout Maryland. These include convention centers, museums, theaters, parks, and campus centers in addition to sports arenas. They have been completed on time, and budget. The Maryland Stadium Authority is committed to enhancing the lives of all those who visit our 85-acre Camden Yards Sports Complex- whether for work or play and for those who utilize the projects we have developed throughout the state. The Maryland Stadium Authority was established by legislation and enacted by the State of Maryland on July 1, 1986, to select a site and develop financing alternatives for stadium facilities in the Baltimore Metropolitan area. On July 1, 1987, the law was amended to enable the construction of new facilities, including baseball and football stadiums, in the Camden Yards area of Baltimore City. The amendment also established MSA as an independent unit in the Executive Branch of the State government. From then on, MSA has continued to grow and thrive over the next three decades.