Executive Assistant II - Intermountain Health
Broomfield, CO
About the Job
Job Description:
The Executive Assistant proactively anticipates needs to support a variety of administrative functions for an executive leader or team of executive leaders in a time sensitive, accurate, and confidential nature using discretion and professionalism.
This position is onsite at the Broomfield location.
Scope
As an Executive Assistant you need to know how to:
Promote mission, vision, and values of SCL Health, and abides by service behavior standards.
Performs other duties as assigned.-
May be required to float to other departments (within scope of competency and qualifications) based on business need.
May be required to be placed on-call during a regularly scheduled shift.
Perform all responsibilities in a manner that is reflective of our mission and philosophy.
- Is sensitive to the cultural differences among the children, families and staff and responds appropriately and sensitivity to those differences.
Conserve directors time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintain directors appointment schedule, including day-to-day and long-term management of meetings, projects, and priorities. Set up teleconferences and make travel arrangements.
Represent the director by attending meetings in the directors absence; speaking for the director.
Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to all participants.
Ensure director is prepared for upcoming appointments by gathering materials necessary for each meeting.
Handle phone, email and postal mail inquiries and respond appropriately.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintain client confidence and protects operations by keeping information confidential.
Prepares reports by collecting and analyzing information.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Record and transcribe minutes of meetings. Prepares and distributes minutes.
Reconcile directors credit card statements-
Develop and sustain a level of professionalism among staff and clients.-
Ensure operation of badge system, card reader equipment, postage meter and laminating machine, order maintenance when necessary. Troubleshoot malfunction of these systems and/or hardware.
Oversee training of staff to provide ad hoc coverage for front desk.
Train new front desk employees on office equipment and front desk expectations and responsibilities.
Supervise the front desk personnel and manage work flow.
Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
Assist director with communications to and for Executive Board of Directors.
Oversee logistics and coordination of quarterly Board of Directors Meetings.
Point of contact regarding securing conference rooms and miscellaneous items for outside organizations who wish to use our facilities.
Minimum Qualifications
Associates degree (A.A.)
or equivalent from two (2) year college or technical school and two (2) years of related administrative experience
or
equivalent combination of education and experience, required.
Minimum of two (2) years of related administrative experience or equivalent combination of education and experience, required.
Physical Requirements:
Interact with others by effectively communicating, both orally and in writing.- and -Operate computers and other office equipment requiring the ability to move fingers and hands.- and -See and read computer monitors and documents.- and -Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.- and -May require lifting and transporting objects and office supplies, bending, kneeling and reaching.
Location:
Peaks Regional Office
Work City:
Broomfield
Work State:
Colorado
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$23.30 - $35.48
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/) , and for our Colorado, Montana, and Kansas based caregivers (http://www.sclhealthbenefits.org) ; and our commitment to diversity, equity, and inclusion (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/) .
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
All positions subject to close without notice.
The Executive Assistant proactively anticipates needs to support a variety of administrative functions for an executive leader or team of executive leaders in a time sensitive, accurate, and confidential nature using discretion and professionalism.
This position is onsite at the Broomfield location.
Scope
As an Executive Assistant you need to know how to:
Promote mission, vision, and values of SCL Health, and abides by service behavior standards.
Performs other duties as assigned.-
May be required to float to other departments (within scope of competency and qualifications) based on business need.
May be required to be placed on-call during a regularly scheduled shift.
Perform all responsibilities in a manner that is reflective of our mission and philosophy.
- Is sensitive to the cultural differences among the children, families and staff and responds appropriately and sensitivity to those differences.
Conserve directors time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintain directors appointment schedule, including day-to-day and long-term management of meetings, projects, and priorities. Set up teleconferences and make travel arrangements.
Represent the director by attending meetings in the directors absence; speaking for the director.
Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to all participants.
Ensure director is prepared for upcoming appointments by gathering materials necessary for each meeting.
Handle phone, email and postal mail inquiries and respond appropriately.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintain client confidence and protects operations by keeping information confidential.
Prepares reports by collecting and analyzing information.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Record and transcribe minutes of meetings. Prepares and distributes minutes.
Reconcile directors credit card statements-
Develop and sustain a level of professionalism among staff and clients.-
Ensure operation of badge system, card reader equipment, postage meter and laminating machine, order maintenance when necessary. Troubleshoot malfunction of these systems and/or hardware.
Oversee training of staff to provide ad hoc coverage for front desk.
Train new front desk employees on office equipment and front desk expectations and responsibilities.
Supervise the front desk personnel and manage work flow.
Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
Assist director with communications to and for Executive Board of Directors.
Oversee logistics and coordination of quarterly Board of Directors Meetings.
Point of contact regarding securing conference rooms and miscellaneous items for outside organizations who wish to use our facilities.
Minimum Qualifications
Associates degree (A.A.)
or equivalent from two (2) year college or technical school and two (2) years of related administrative experience
or
equivalent combination of education and experience, required.
Minimum of two (2) years of related administrative experience or equivalent combination of education and experience, required.
Physical Requirements:
Interact with others by effectively communicating, both orally and in writing.- and -Operate computers and other office equipment requiring the ability to move fingers and hands.- and -See and read computer monitors and documents.- and -Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.- and -May require lifting and transporting objects and office supplies, bending, kneeling and reaching.
Location:
Peaks Regional Office
Work City:
Broomfield
Work State:
Colorado
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$23.30 - $35.48
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/) , and for our Colorado, Montana, and Kansas based caregivers (http://www.sclhealthbenefits.org) ; and our commitment to diversity, equity, and inclusion (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/) .
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
All positions subject to close without notice.
Source : Intermountain Health