Executive Assistant I - MetaSense Inc

Duties:
We need executive assistant support for SVP, CFO, and MD of facility while their current executive assistant is out on leave. This will be high-level calendar management, working with other assistants of executives and collaborating in a very professional way, and scheduling meetings for executives.

Essential Functions
General Administrative Functions
Maintain schedules/calendars for Leadership. Includes coordination of travel for Leadership, multiple daily changes and extensive interface with Organizational Leaders and their assistants. Also includes keeping Leadership from running behind on daily appointments and responsibilities. Plan meetings including securing rooms, and occasionally ordering food, etc. Create and provide materials as necessary for agenda. Provide support in preparing presentations and documents required by Executive and staff.
Coordinate Expenses Report
Complete expense reports for Leadership travel and miscellaneous expenses. Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department.
Responsibilities for Phone, Mail etc.
Perform general administrative support duties for Leadership. Includes phones, mail, email and other correspondences, communication with department faculty, Directors, and hospital management, project work and general problem solving.
Other Duties As Required
Provide high-level administrative support to Leadership in the Department of Radiology.
Manage the calendars, work proactively to prioritize.
Answer telephones, route callers, take messages and provide information to callers promptly and courteously.
Compose letters and memoranda from verbal direction, bullet points or from knowledge of department policy or procedure.
Maintain confidential files and documentation, both paper and electronic.
Schedule and coordinate meetings and facilities, which may include travel and lodging arrangements.
Create and provide materials/attachments as necessary for agendas.
Prepare presentations, excel spreadsheets, lists, and tables
Prepare for and accompany supervisors to meetings to take notes and provide support

Skills:
A sincere appreciation for people and how they are each uniquely motivated.
Poised and engaging, empathetic communications style based on natural warmth and enthusiasm.
Demonstration of good judgment, professionalism and the highest standards of ethical conduct.
Knowledge and proficiency in Raisers Edge fundraising software preferred

Education:

High School Diploma / GED: Required
Associate\'s Degree: Preferred

Required Work Experience
At least five (5) yearssenior administrative or assistant experience.
Experience in working with medical terminology.

Levle 2A Worker - No Covid Vaccination Required

Possible Temp to Perm, On-Site, M-F 9-5,

We need executive assistant support for SVP, CFO, and MD while their current executive assistant is out on leave. This will be high-level calendar management, working with other assistants of executives and collaborating in a very professional way, and scheduling meetings for executives.