Executive Assistant I (Legal) (C) - The Metropolitan Water District of Southern California

The Executive Assistant I (Legal) position will provide highly complex and responsible executive administrative support to the Assistant General Counsel and General Counsel. The duties include, but are not limited to: receive, screen and prioritize phones calls, visitors, incoming correspondence, documents and emails on behalf of the Assistant General Counsel; convey information between Assistant General Counsel, General Counsel and directors, senior staff and high-level officials; arrange meetings, maintain appointment calendar, make business travel arrangements, prepare expense reports; type, edit and compose a variety of letters, memoranda, reports and presentations; may prepare the General Counsel’s monthly report to the Board; and may assist with scheduling and coordination with internal staff or outside counsel for investigations, preparation for administrative hearings and provision of litigation support including preparation of and filing of documents. May transcribe recordings of a highly confidential and/or critical nature; prepare litigation and other legal documents and correspondence; may serve as Metropolitan’s alternate Agent for Service of Process; may serve as Board letter coordinator; may notarize a variety of documents, including those pertaining to the Board of Directors; and may serve as a coordinator for Committees of the Board, preparing agendas and official minutes. This position reports to the Assistant General Counsel at our Headquarters Building in downtown Los Angeles.

This classification performs work that requires maintaining confidentiality and is routinely privy to matters that either involves confidential information, sensitive personnel issues, or exposure to confidential and sensitive strategic corporate information.

Schedule:  9/80, Monday through Friday with alternating Fridays off

This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job.

To view the full job description click here: Executive Assistant I

EMPLOYMENT STANDARDS

MINIMUM QUALIFICATIONS

Education and Experience: Associate’s degree from an accredited college or university in a related field and six years of relevant experience; or three years in an MWD Administrative Assistant III classification

Relevant Experience is defined as:  Experience preparing records for administrative hearings and providing litigation support.

Desirable Qualifications:  Possession of a legal secretarial certificate

CLOSING

Benefits: 

• Competitive compensation 
• Excellent medical, dental, life, vision plans. 
• Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan. 
• Retirement benefits under the California Public Employees' Retirement System 
• Tuition reimbursement 
• Training and advancement opportunities 
• Excellent working environment 

• On-site fitness center

• Hub of public transportation: rail, subway, buses, and taxis
• Public transportation reimbursements

For more information on MWD benefits, please use the following link: Benefits Regular FT PT Employees (Represented)

ABOUT MWD

The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs.

The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: jobs@mwdh2o.com

Metropolitan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other protected characteristic(s).

Application Filing Period: Closes at 4:30 pm PT on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended.

Qualifying Experience: Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your experience. If your employment was part-time, make sure you identify it on your resume next to the month/year. Your experience may be obtained through paid employment, internships, and/or volunteer activities in industry, academia, charity, community service, government, unless otherwise defined above under relevant experience. If you are providing volunteer activities to be considered for qualifying experience, you will be asked to provide the number of hours per month, organization name, contact information and other information in the questionnaire. In addition, for volunteer activities to be considered you must include it in the application under work history and in your resume. 

Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).