Executive Assistant HR & Communications - Biofire
Durham, NC
About the Job
Position Summary:
The primary responsibility of this position is to provide executive-level administrative support to the People and Culture Executive Leaders in North America. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers. In this role, you will support the HR Executives for North America, R&D and Medical Office, the Employee Engagement Center of Expertise, the SVP Corporate Communication, and may also provide some level of support to the next level of management inclusive of VPs and Sr. Director levels.
Primary Responsibilities:
- Perform all work in compliance with company policy and within the guidelines of the bioMerieux Quality System.
- Provides confidential administrative support to the HR Executives for North America, R&D and Medical Office and the Employee Engagement Center of Expertise and the SVP Corporate Communication.
- Works closely and coordinate with Executives to prepare for key meetings, create presentations, content and communications
- Includes but is not limited to the following activities:
- Calendar management, scheduling and arranging meetings in a dynamic and agile manner is a critical and key component of success in this role
- Assesses competing priorities and makes balanced judgments based on the needs of the senior managers. Proactively communicates all relevant issues and potential conflicts.
- Manages complex travel agendas
- Completes and submits expense reports
- Creates and develops Excel spread sheets
- Coordinates company events/meetings
- Creates confidential documents
- Maintains highly confidential information
- General office management
- Manage yearly functional agenda
- Participate to the department continuous improvement initiatives.
- Manage administrative orders and building requests as well as IT requests
- Prepares visitors’ agendas, reservations and travel arrangements
- Proactively collaborates with other managers and administrative assistants to meet timelines and deliverables.
- Presents a professional and positive attitude of the company recognizing that employees are the foundation of our success.
- Maintains a professional demeanor and office decorum at all times. Performs duties with integrity and a high degree of ethics.
- Supports the onboarding of People & Culture team members. This includes but is not limited to ordering equipment, submitting access requests and preparing office space with HR and Facilities.
- Performs other duties as assigned.
Education, Skills, & Experience:
- High school diploma/GED with 8+ years increasing levels of executive administrative experience
- Experience supporting Executives in Human Resources of a large global company highly preferred
- Experience with SAP, Concur, Egencia preferred
- Experience supporting invoices/PO and budget management preferred
- Experience in Microsoft Office (Word, Excel, PowerPoint, Outlook) preferred
- Strong Outlook and calendar management skill is critical
- Ability to exercise independent judgment, prioritize, and take action to manage the needs of a group of senior managers who are often out of the office
#LI-US
Source : Biofire