ADMINISTRATIVE ASSISTANT

We're seeking a dynamic and driven individual to join our team as an Administrative Assistant to provide comprehensive support to our executive leadership team. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks with minimal supervision. As a C-Level Administrative Assistant, you will be handling administrative tasks, coordinating executive communications, and managing schedules. If you thrive in a fast-paced environment, enjoy taking on new challenges, and want to work alongside visionary leaders, this is the opportunity for you!

PROFESSIONAL FUNCTIONS AND RESPONSIBILITIES

• Efficiently manage the Manager’s calendar, including scheduling appointments, meetings, and conference calls. Coordinate with internal and external stakeholders to ensure availability and prioritize appointments based on urgency and importance.
• Prepare and maintain the Manager’s agenda, ensuring all necessary materials and documents are organized and readily available for meetings. Anticipate the Manager’s needs and proactively address scheduling conflicts or adjustments.
• Provide general administrative support to the executive team, including handling phone calls, emails, and correspondence. Assist in preparing reports, presentations, and other documents as needed.
• Arrange travel accommodations for the Manager, including flights, hotels, and transportation. Coordinate travel itineraries and ensure all arrangements align with the Manager’s schedule and preferences.
• Assist in organizing and coordinating events, tradeshows, meetings, including booking meeting rooms, arranging catering, and preparing meeting materials. Attend meetings as needed to record minutes and follow up on action items.
• Maintain organized files and records, both physical and digital, ensuring easy access to important documents and information. Assist with document preparation, formatting, editing, and proofreading as needed.
• Provide support for special projects and initiatives as assigned by the executive team. Conduct research, gather data, and prepare reports or presentations to support decision-making and strategic planning.

QUALIFICATION AND REQUIRED SKILLS

• Bachelor's degree or equivalent experience preferred.
• Proven experience as an Executive Assistant or Administrative Assistant supporting C-level executives.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Discretion and confidentiality when handling sensitive information and confidential matters.
• Proficiency in calendar management, scheduling software, and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

WHAT WE OFFER:

• Competitive Compensation Package
• Opportunities for professional growth and skill development.
• A supportive and inclusive work environment.
• Access to ongoing training and resources.

ABOUT THE COMPANY

Wisenbaker Builder Services is one of the largest flooring, cabinet, countertop, and window covering manufacturing and installation companies in the nation. As leaders in home builder services in Texas, our mission is to give homebuilders a competitive edge by providing unmatched services and products.

WHAT IT’S REALLY LIKE TO WORK HERE

At Wisenbaker, we do things a bit differently. We work in self-sufficient, autonomous teams that collaborate and grow together; we believe that our people are our most valuable asset.

We are going to be upfront – The way we work doesn’t suit everyone, but if an enriching career opportunity at a company that supports employee development, encourages teamwork, affirms hard work, and gives professional challenges is what you are looking for, we want to meet you.

If you’re good at what you do, you can work anywhere. If you’re the best at what you do, come work at Wisenbaker.

Apply now!