Executive Assistant - VensureHR

About us Our company was founded in 1923 by developing sources and supplying clay to refineries. Today, we are the industry leader in high tech specialty minerals and products throughout the world. Our company has evolved into providing a broad range of products for animal health and production, oil and gas exploration and other industrial uses. With almost a century of experience, we are an industry leader in Specialty Minerals for the animal feed industry, oil industry and other industrial uses. Position Summary If you are a bilingual Personal Assistant with accounting experience and a proactive mindset, we encourage you to apply for this role. Join us in contributing to the efficiency and success of our executive team. Essencial Duties and Responsabilities Executive Support: Provide direct assistance to executives by managing schedules, appointments, and travel arrangements. Handle correspondence and communications in both Spanish and English. QuickBooks and Accounting: Assist with bookkeeping tasks, including managing QuickBooks for expense tracking, invoicing, and financial records. Help prepare basic financial reports and ensure accurate documentation of transactions. General Marketing: Assist with general marketing tasks, such as coordinating campaigns, preparing materials, and managing social media accounts. Help maintain the company's online presence by updating websites or marketing collateral. Administrative Duties: Handle a variety of office-related tasks, including filing, document management, and responding to inquiries. Translate documents and communications between Spanish and English as needed. Customer and Vendor Relations: Liaise with vendors, suppliers, and customers, ensuring clear communication in both languages. Assist with customer inquiries, especially for Spanish-speaking clients. Logistics Coordination: Coordinate and manage the logistics of shipments, ensuring smooth delivery operations for domestic and international orders. Communicate with suppliers, vendors, and transport companies to track shipments and resolve any logistical issues. Ensure compliance with customs regulations, particularly with shipments to/from Mexico and other international locations. Knowledge, Skills and Abilities Strong organizational and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Strong communication and interpersonal skills. Ability to work independently and manage multiple tasks. Detail-oriented with a proactive approach to problem-solving. Good attitude. Education & Experience Level of education: High school. 1-2 years of experience required. General Marketing Experience (Preferred not a Requirement). Fluent in both Spanish and English (written and verbal). Experience with QuickBooks and basic accounting tasks. Public Notary License is preferred but not required. Employment Type: Full Time