Executive Assistant at Bishop & Company
Honolulu, HI 96813
About the Job
Executive Assistant – Support to President/CEO
Bishop & Company is seeking a dynamic and polished Executive Assistant to support the President & CEO of a non-profit organization in Honolulu. This position is responsible for managing a calendar with a heavy schedule and activities. Must be highly professional, organized, and able to juggle multiple priorities, work independently and be a self-starter.
Qualifications & Preferred Education Required:
• AA or BA degree with 2 years related experience
• Prior Executive Assistant experience with a high-level executive that has a full schedule
• Flexible and experienced in organizing a constantly evolving schedule
• Be able to problem solve, think quickly, and make decisions independently
• Detail-oriented, accurate, high-level organizational and time management skills
• Able to multitask and juggle priorities
• Excellent communication skills and comfortable communicating with high-level executives
• A professional presence and ability to represent the organization at public events
Essential/Primary Job Duties:
Skills:
• Proficient in MS Office: Word, Excel, Power Point: Outlook experience with full extent calendaring features
Other Requirements:
• Normal business hours, with some early morning, evening, and weekend hours
• Must have a vehicle and valid driver’s license
• Able to lift 25 pounds
Additional Information:
Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii. We charge no fees to candidates and our client services are 100% guaranteed.
Please forward resumes to:
Bishop & Company
Phone: 808-839-2200
Website: http://www.bishopco.net/
Location: Honolulu, HI
***No relocation, In-state applicants only. Must be available to interview immediately.***
Equal Opportunity Employer – Disability and Veteran
Bishop & Company is seeking a dynamic and polished Executive Assistant to support the President & CEO of a non-profit organization in Honolulu. This position is responsible for managing a calendar with a heavy schedule and activities. Must be highly professional, organized, and able to juggle multiple priorities, work independently and be a self-starter.
Qualifications & Preferred Education Required:
• AA or BA degree with 2 years related experience
• Prior Executive Assistant experience with a high-level executive that has a full schedule
• Flexible and experienced in organizing a constantly evolving schedule
• Be able to problem solve, think quickly, and make decisions independently
• Detail-oriented, accurate, high-level organizational and time management skills
• Able to multitask and juggle priorities
• Excellent communication skills and comfortable communicating with high-level executives
• A professional presence and ability to represent the organization at public events
Essential/Primary Job Duties:
- Responsible for handling President’s calendar and appointments
- Handles high volume scheduling and tracks frequent schedule changes especially during legislative session
- Organizes weekly staff meetings that revolve around the President’s calendar
Serves as the Corporate Secretary for the Executive Committee and Board of Directors - Coordinate Committee and Board meeting logistics, prepare all meeting materials,
attend meetings, and transcribe minutes - Maintain all Board related documents and files meeting schedules, term limits, conflict of interest, contact information and other relevant documents
- Assist with oversight of contacts and agreements
- Assists with internal company functions such as team building and staff events
Collaborate with other team members on projects and events - Assist with Signature Events, including but not limited to, Annual Membership Luncheon, Golf Tournament, Employment Law Seminar, Hawaii on the Hill (participate in strategic planning and execution)
- Maintain strong working knowledge of all products, services, and programs
- Handle confidential information with discretion and professionalism
- Liaise with internal departments and external stakeholders on behalf of executive
- Anticipate the needs of the executive and proactively solve problems
- Support with updates and maintenance to the Phone System
- Mange Xerox and manage supply orders
- Manage Supply inventory and ordering
- Assist in maintaining neat and clean office environment, including kitchen, and inventorying and ordering supplies.
- Perform other duties as assigned.
Skills:
• Proficient in MS Office: Word, Excel, Power Point: Outlook experience with full extent calendaring features
Other Requirements:
• Normal business hours, with some early morning, evening, and weekend hours
• Must have a vehicle and valid driver’s license
• Able to lift 25 pounds
Additional Information:
- Job Type: Direct-hire opportunity
- Salary: $65-70k annually or DOE
- Location: Honolulu, 92817
- Benefits: Exceptional benefits package to include: Medical and Dental, Disability and Long-Term Care Insurance, 401K, Paid Time Off, 16 Paid Holidays Annually, Reimbursement for Qualified Expenses and Mileage, Parking
All offers are contingent upon successful completion of background and reference checks.
Please forward resumes to:
Bishop & Company
Phone: 808-839-2200
Website: http://www.bishopco.net/
Location: Honolulu, HI
***No relocation, In-state applicants only. Must be available to interview immediately.***
Equal Opportunity Employer – Disability and Veteran