Executive Assistant - Colliers Engineering & Design

Colliers Engineering & Design is seeking an Executive Assistant that will provide executive level administrative support to the Chief Revenue Officer. 

• Manage the calendar of, and coordinate all meetings and activities, including travel, for the CRO, serving as primary point of contact and gatekeeper.
• Track action items and minutes from meetings, following up promptly as appropriate expediting results.
• Pro-actively support the CRO by anticipating needs and next steps, resulting in efficient and effective workflows.
• Maximizes the CRO’s time by reading researching, and routing correspondence, drafting/reviewing letters and documents, collecting, and analyzing information and initiating communications.
• Pro-actively lead efforts to support to the CRO in their role as Office Lead for the Holmdel office (Headquarters), including involvement with office events.
• Use, and enforce use, of Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc.
• Handle confidential M&A, financial, and leadership information and coordinate activities related to same as requested.
• Establish & maintain positive relationships internally and externally, support and build others on the team and across disciplines/offices.
• Be responsive to others and share information to improve efficiency and help others achieve goals; listen and engage in productive and critical debate.
• Organize large corporate meetings, assist with participant and curriculum coordination. Attends functions when necessary.
• Serve as a point of contact in Executive’s absence.
• Performs additional tasks as assigned.

• Associates Degree/Vocational or related education.
• Ten (10) plus years supporting leadership or executive positions.
• Experience working in the AEC industry or similar professional services industry.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!