Executive Assistant - PT78

Platinum Technologies is a Northern Virginia based integrated solutions firm that specializes in Cybersecurity, Cloud and Digital Services to the Public Sector. Our team solves hard problems and helps our Mission Partners achieve their goals. If you are self-motivated, possess demonstrated learning agility, and are passionate about delivering high-quality work products – we want to hear from you.

We lead with technical expertise, but that is just the tip of the iceberg – the ‘Why' matters. At Platinum, we don't hire people to do a job. We provide professional and leadership development to complement our self-motivated domain experts. Our teammates are dot-connecting leaders that operate in a mutually accountable environment to deliver thought leadership, expert technical analysis, and quality execution for our clients.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Deputy Program Manager and assist in financial and program operations. This is not your typical administrative role—this position requires a go-getter with exceptional multitasking skills who can manage schedules, coordinate meetings, track finances, and ensure the seamless execution of daily activities.

This role is on-site in Herndon.

•Manage the Deputy Program Manager's calendar, schedule meetings, and ensure proper prioritization of tasks.

•Act as the primary point of contact for internal and external communications on behalf of the Deputy Program Manager.

•Prepare meeting agendas, take minutes, and track action items to ensure timely follow-ups.

•Assist in planning and coordinating program-related activities, ensuring deadlines are met.

•Maintain program documentation, including reports, schedules, and key deliverables.

•Monitor program workflows and identify opportunities for process improvements.

•Support budget tracking and financial reporting.

•Assist in preparing and submitting invoices, expense reports, and financial forecasts.

•Collaborate with the finance team to reconcile accounts and track program expenditures.

•Coordinate cross-functional team activities and ensure alignment with program objectives.

•Maintain detailed project timelines and provide regular updates to leadership.

•Help manage risk assessments and mitigation strategies.

•Bachelor's degree in Business Administration, Management, or a related field preferred.

•Active TS/SCI clearance with eligibility to obtain and maintain a CI Poly.

•Minimum five (5) + years of experience as an Executive Assistant, Project Coordinator, or in a similar role.

•Experience supporting senior leadership in a program or finance-driven environment.

•Exceptional organizational and time management skills with the ability to manage multiple priorities.

•Strong verbal and written communication skills.

•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., Trello, Asana).

•Basic understanding of financial tracking and reporting.

•Ability to take initiative and work independently with minimal supervision.

•Experience in a government contracting or program management environment.

•Familiarity with budgeting software and financial tools.

The Company is an Equal Opportunity/Affirmative Action employer. All qualified candidates will receive consideration for employment without regard to disability, protected veteran status, race, color, religious creed, national origin, citizenship, marital status, sex, sexual orientation/gender identity, age, or genetic information.