Executive Assistant - Ron Austin Law
Harvey, LA 70059
About the Job
About The Job
Ron Austin Law firm is currently looking for a Legal Executive Assistant to support their Harvey, La location. The Legal Executive Assistant is principally responsible for ensuring that core tasks such as calendar management, travel arrangements, expenses, editing documents, answering telephones are managed, and will also undertake a range of other general administrative support tasks or project work.
About the Role:
*BILINGUAL SPANISH/ENGLISH A MUST AND ALSO MUST BE ABLE TO WORK IN OFFICE LOCATED IN HARVEY, LA
Maintain calendars and schedules for attorneys
- Arrange domestic and international travel and create detailed itineraries
- Demonstrate ethical conduct and ensure client confidentiality
- Consistent and reliable attendance in accordance with work schedule
- Manage own work allocation, productivity, and quality of work with minimum supervision
- Perform other administrative and secretarial duties as they arise
- Support attorney in adhering to the firm’s risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadlines
- Assist with the billing process by developing a knowledge of billing procedures, edit bill narratives, prepare client bills, and liaising with Revenue Controllers on behalf of the attorneys
- Handle expense management, submitting claims on a weekly basis
About You:
- 5-7 years of administrative experience in law supporting partners
- Proficiency with MS Office, and ability to work with legal technology
- Outstanding time-management and organizational skills
- Ability to multitask and possess the good judgement to seek guidance or further input from others
- Strong critical thinking and problem-solving skills
- Strong sense of discretion and integrity
- Excellent written and oral communication skills
- Attention to detail to ensure precision in work
- Positive attitude and capacity to collaborate effectively with colleagues
- Able to serve as a trusted member of the firm and show growth mind-set
Source : Ron Austin Law