Executive Assistant - IST Management Services

Consider a new, rewarding career today as an Executive Assistant - Receptionist with IST Management Services! Ideal candidates have experience in reception/front desk services, possess an excellent customer service mindset, display clear communication abilities, are willing to train, and are ready to grow in their professional career! 

About Us

IST Management is a business process outsourcing company. We have over 1,800 employees, in business over 27 years with operations in over 38 cities across the U.S. We provide facilities management including copy, mail, and records management services. We also provide e-Discovery services including processing, hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider.  

IST Management Services was selected as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work for, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We’re a proud partner of the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!

Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, pet insurance and Bonus Incentives

Compensation: $65,000.00-$65,000.00 salaried compensation

Schedule: Monday-Friday, 8:30 am -5:30 pm. No nights or weekends!

Executive Assistant - Receptionist duties include: Having a financial background or equivalent experience required.

• Meet & Greet visitors & employees on their arrival

• Handle inquiries (phone, email, chats.,etc and direct accordingly); Manage ID badging and assist with access control issues; Escalate inappropriate calls/requests

• Assist with client and employee parking (daily stickers, parking permits); Manage business card orders

• Manage meeting rooms for client occupancy; Manage meeting room availability & scheduling for Exchange 

• Manage all meal /coffee requests for client meetings; Manage milk and daily breakfast counts w/ caterer

• FACAdmin Support; Coupa - Input invoices for processing/handle creating PO's for vendors

• Manage employee uber and meal accounts; Assist with signage of hoteling seats/offices

• Assist with the use of office space for internal moves; Assist with facilities portion of new hire orientations

Job Requirements:

• Prior receptionist experience; Must be computer savvy-including Microsoft Office products
• Must have experience working in a professional office environment dealing with executives-executive staff
• Executive assistant or office manager candidates are prime candidates with 3-4yrs plus experience
• High School Diploma or GED
• Professional appearance and demeanor- Must have a high level of professionalism; Excellent communication skills both verbal and written
• Ability to effectively work individually or in a team environment; Competency in performing multiple functional tasks; Ability to meet employer's attendance policy
• Ability to lift up to 50 pounds with aid as needed, extended periods of walking and standing; Reliable transportation to and from work
• Willingness to cross-train for other job functions

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team. Contact information here: https://www.istmanagement.com/talent-acquisition-team

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.