Executive Assistant - Halvik

POSITION TITLE: Executive Assistant

DUTIES AND RESPONSIBILITIES:

• Provide administrative and operational support for the day-to-day activities of the senior leadership team
• Create and maintain process documentation for all administrative functions
• Organize, schedule, and maintain special projects for the senior leadership team (ex: coordinate internal trainings and workshops)
• Create and submit periodic contract deliverable reports
• Coordinate, attend and create meeting minutes for senior leadership meetings
• Assist with procurement of office supplies and equipment: make, track, and reconcile purchases
• Provide a positive image for the SEWP program via interpersonal, phone, and email interaction with government customers, vendors and coworkers
• Manage conference room use and coordinate training sessions
• Work within various government ticketing systems (ex: ESD, NAMS, MOSI, ServiceNow, etc.)
• Serve as a liaison between multiple recruiting teams on the NASA SITSS contract to open and track the status of new positions through on-boarding of new hires
• Work with manager and recruitment to log resumes, schedule interviews and track status for SEWP managers
• Facilitate on-boarding and off-boarding processes, paperwork, and badging
• Maintain employee information and statistics including retention rate, EEO, resumes, certificates, etc...
• Coordinate with recruiters and leadership to develop a strong EEO program, and assist with DEIA requirements
• Coordinate with team leads and managers to ensure deadlines are met
• Miscellaneous clerical activities
• Provide support at SEWP events
• Other duties as assigned

EXPERIENCE/SKILLS:

• Must have excellent verbal and written communication skills and possess a desire and ability to work effectively with management, peers, etc.
• Proficient with basic Microsoft Office programs
• Interest and ability to learn new software applications
• Candidate must be excited to work in a fast-paced environment and expect high-quality results
• Strong attention to detail is required
• Works well in multiple team activities, meetings, planning sessions

EDUCATION:

• Bachelor's degree (preferred)
• 7+ years of relevant experience in a professional office required