Executive Assistant, FSC (San Francisco, CA, US, USA_505071) - Sephora

Job ID: 247534
Location Name: CA-FSC SF Off (0174)
Address: 350 Mission St, 20th Floor, San Francisco, CA 94105, United States (US)
Job Type: Full Time
Position Type: Regular
Job Function: Marketing
Remote Eligible: Hybrid Schedule

Company Overview:

At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves.  We create an environment where people are valued, and differences are celebrated. Every day, our teams across the world bring to life our purpose: to expand the way the world sees beauty by empowering the ExtraOrdinary in each of us.  We are united by a common goal - to reimagine the future of beauty.

The Opportunity:

Position: Executive Assistant

Location: San Francisco, CA

Sephora Executive Assistant

At Sephora, the Executive Assistant provides proactive and energetic support to VPs and SVPs by independently handling crucial administrative tasks to contribute to the overall successful day to day operations of the department. This position requires a genuine passion for providing highly quality support with a “no task is too big or too small” approach. With superior judgement to make high-quality decisions, this individual is forward thinking, takes initiative and delivers results with poise and professionalism while working closely with executives, Sephora team members, as well as external partners. Consequently, success in this role requires the drive to get to know the business of Sephora and the department you support, as well as skill at forging relationships with stakeholders within the department and in other Sephora departments to achieve results quickly and effectively.

Your role at Sephora:
As an Executive Assistant reporting to a Vice President/Sr. Vice President you will provide general support and guidance: 

• Manages and organizes complex and demanding Microsoft Outlook calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often packed leadership schedules, and promptly engaging directly with the VP when questions arise that require their input.
• Coordinates logistics for a variety of meetings, including arranging catering, securing conference space, and communicating with attendees.
• Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics.
• Process expense reports and review/approve others expense reports with strong knowledge of T&E policies to ensure compliance.
• Organizes data, and creates presentations as needed.
• Assists with the onboarding of new team members by ensuring they are enabled with required set-up, supplies, and resources.
• Partners with other Sephora Executive Assistants to provide additional support or back-up when needed.
• Represents the SVP/VP at all times with poised and highly professional written and verbal communication, both internally and externally.

We’re excited about you if you have:

• 3-5+ years of administrative/executive assistant work experience in a fast-paced environment.
• Highly proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Heavy calendar management experience.
• Experience booking international and domestic travel.
• Strong interpersonal communication skills, communicates effectively by actively listening, checking for understanding, adjusting communication content and style to meet diverse stakeholders, and providing timely, helpful information to others.
• Highly collaborative style. Willingness and demonstrated ability to work cross-functionally, across an organization with multiple locations.
• Possesses a customer service focus and attitude, with a genuine passion for anticipating needs and providing support that exceeds expectations.
• Cares about executing with excellence and takes ownership of outcome of work.
• Handles highly confidential and/or sensitive matters with discretion and tact, observing and honoring confidentiality when appropriate.

The target hourly pay for this position is $45.00 - $56.00 per hour. The actual hourly pay offered depends on a variety of factors, which may include, as applicable, the individual applicant’s qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job.  Individuals employed in this position may also be eligible to earn bonuses.  Sephora offers a generous benefits package to full-time employees, which include comprehensive health, dental and vision plans; a superior 401(k) plan, various paid time off programs; employee discount/perks; life insurance; disability insurance; flexible spending accounts; and an employee referral bonus program.This job will be posted for a minimum of 5 days.

While at Sephora, you’ll enjoy… 

• The people. You will be surrounded by some of the most talented leaders and teams – people you can be proud to work with.  
• The learning. We invest in training and developing our teams, and you will continue evolving and building your skills through personalized career plans.
• The culture. As a leading beauty retailer within the LVMH family, our reach is broad, and our impact is global. It is in our DNA to innovate and, at Sephora, all 40,000 passionate team members across 35 markets and 3,000+ stores, are united by a common goal - to reimagine the future of beauty.

You can unleash your creativity, because we’ve got disruptive spirit. You can learn and evolve, because we empower you to be your best. You can be yourself, because you are what sets us apart. This, is the future of beauty. Reimagine your future, at Sephora. 

Sephora is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, ancestry, citizenship, gender, gender identity, sexual orientation, age, marital status, military/veteran status, or disability status. Sephora is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

Sephora will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.