Executive Assistant- Foundation- Gift Planning - Hackensack Meridian Health

Edison, NJ 08837

About the Job

Overview:

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Executive Assistant reports to the Vice President of Gift Planning at Hackensack Meridian Health Foundation, which raises funds for programs and services across the Hackensack Meridian Health network. This position works directly with the Vice President of Gift Planning and the Office of Gift Planning team in the area of charitable estate planning, focusing on the day-to-day activities of the Office, participating in its key strategic activities, managing the complexities of the team calendar to maximize frontline fundraising activities, and provide administrative, meeting and event support, along with other assigned duties.

The Executive Assistant reports to the Hackensack Meridian Health (HMH) network Executive(s) and relieves them of administrative type functions in order to increase the time they have available for executive level responsibilities. Ability to work successfully in a fast paced environment, maintain the highest level of confidentiality and have an interest in learning the intricacies of estate planning fundraising to provide a high level of service to our donors, prospects and other team members.

Position is Hybrid 2-3 days per week in office.

Responsibilities:

A day in the life of a Executive Assistant at Hackensack Meridian Health includes:

Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
Prepares and files routine and advanced correspondence including letters, memoranda, and reports.
May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
Reviews and distributes daily mail correspondence to appropriate personnel.
Orders office supplies and maintains inventory.
Maintains up-to-date departmental manuals and files.
May assist with compiling and developing the annual budget.
Responsible for confidential and time sensitive material.
Relies on experience and judgment to plan and accomplish goals.
Other duties and/or projects as assigned.
Adheres to HMH Organizational competencies and standards of behavior.

Qualifications:

Education, Knowledge, Skills and Abilities Required:

GED or equivalent.
Minimum of 10 years' experience is a related field.
Minimum of 2 year's working for top level Executive(s).
Bachelor's degree may be substituted for some of the required experience.
Proficient in computer skills including but not limited to Microsoft Office Applications (i.e. Outlook, Excel, PowerPoint, etc.) and/or Google.
Excellent written and verbal communication skills.
Strong problem solving skills.
Strong organizational skills with attention to detail.
Ability to prioritize and work independently on a variety of tasks.
Must possess the ability take initiative and handle stressful situations.

Education, Knowledge, Skills and Abilities Preferred:

Associates or Bachelor's degree.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Source : Hackensack Meridian Health