Executive Assistant - University of North Texas System

Fort Worth, TX

About the Job

The School of Public Health is hiring an Executive Assistant for the Department of Health Administration Health Policy. This position performs responsible, highly sensitive, confidential administrative work, as well as special assignments as direc...

Title: Executive Assistant

Employee Classification: Executive Assistant

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-School of Public Health

Department: HSC-SPH-Dean's Office-303000

Job Location: Fort Worth

Salary: 50,004.00

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

Since our founding in 1999, our CEPH-accredited School of Public Health has focused on eliminating health inequities and improving the quality and conditions of life by providing critically needed public health education and research for our communities in North Texas and beyond. We are a values-driven organization with a deep commitment to high-impact educational practices and creating solutions for healthier communities. https://www.unthsc.edu/school-of-public-health/

Position Overview

School of Public Health is hiring an Executive Assistant for the Department of Health Administration Health Policy. This position performs responsible, highly sensitive, confidential administrative work, as well as special assignments as directed. This position contributes to a fast-paced, efficiently operated organization by utilizing effective communication, teamwork, organizational skills, accuracy, creativity, innovation, and productivity. Perform routine clerical and administrative functions such as preparing routine correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Minimum Qualifications

Bachelor's degree and two (2) years of related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities

Advanced MS Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:Bachelors or Associates degree and (2) years of related experience; or equivalent combination of education and experience.

Required License/Registration/Certifications

Job Duties:

% - Supports the Chair of Department of Health Administation Health Policy, MHA Program Director and administrative needs of multiple faculty across several disciplines. Compiles, gathers and organizes reports, schedules, documents and correspondence. Maintains comprehensive and systematic electronic and hardcopy files for key information. - ()
% - Coordinates Department Chair calendar. Schedules arranges travel, lodging and conference registration for attendance at professional conferences and continuing professional education events for Department Chair and department faculty, - ()
% - Supports School Process (Purchase Orders, Purchasing Cards, InterDepartmental Transfers, Travel, Timekeeping/Payroll, Supplies) as assigned. Procures supplies, refreshments and/or other operational needs. Collects statistical data; enters budget data in shared files to track expenses. - ()
% - Assist with department new faculty and adjunct hires, job postings, coordinating interviewprocess and travel. Assists in processing credendtialing for Department of Health Administation Health Policy and School of Public Health as assigned. - ()
% - Seminar/Faculty Meeting scheduling, coordination, reservations, as needed. Supports School Committees as assigned. - ()

Work Schedule:

Monday – Friday, 8 am – 5 pm

Driving University Vehicle:

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

Source : University of North Texas System