Executive Assistant - Fort Myers - Stevens Construction

Stevens Construction specializes in healthcare and commercial construction, providing outstanding product quality and service in the Florida construction industry.  With headquarters in Fort Myers, FL, and operations in Orlando, Stevens Construction guides their clients through the entire development and construction process.  

Our Mission is to identify, hire, and retain the very best people who work together to execute our five-year strategic plan while maintaining our reputation, values, and beliefs. As a steadily expanding organization, we actively contribute to the communities we serve. Apply today to learn about the benefits of becoming a Stevens Construction Team Member!

POSITION OVERVIEW:
The Executive Assistant will play a pivotal role in supporting our executive team, ensuring smooth and efficient operation of daily activities. This individual will be responsible for managing administrative tasks, coordinating schedules, and facilitating communication, allowing our executives to focus on strategic priorities and business objectives. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, and excellent communication abilities.

RESPONSIBILITIES:

• Manage scheduling for company executive(s), including coordinating appointments, meetings, and travel arrangements.
• Draft, review, and send communications on behalf of company executive(s), ensuring accuracy and professionalism.
• Organize and prepare for meetings, including gathering necessary documents, coordinating logistics, and providing administrative support during meetings as needed.
• Answer and respond to phone calls, emails, and other forms of communication, screening and prioritizing messages for the executive(s).
• Maintain confidential records and documents, exercising discretion and confidentiality at all times.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation for executive(s) as required.
• Assist with special projects and initiatives as assigned by the executive(s), providing administrative support and coordination as needed.
• Collaborate with other members of the administrative team to ensure seamless operation of office functions.

• Understands his/her contribution to achieving the five-year strategic plan and the annual plan.
• Understands and operates under the company’s SOP’s at all times.
• Other duties as assigned.

• High school diploma or GED; bachelor’s degree preferred or previous experience as an executive assistant or similar role, preferably in a fast-paced corporate environment.
• Excellent written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time efficiently.
• Proficiency in Microsoft Office Suite, Outlook, OneDrive, and other relevant software application.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Exceptional interpersonal skills, with the ability to build relationships and work effectively with individuals at all levels of the organization.
• Flexibility and adaptability to changing priorities and deadlines.

• Health, Dental, Vision and Life Insurance
• Retirement Plan
• Paid Time Off
• Birthday Off
• Volunteer Day Off
• Veteran’s Day off for Veteran Team Members
• Eight paid Holidays
• Education Reimbursement Plan
• Referral Bonus Program

PHYSICAL REQUIREMENTS:
To fulfill the essential duties of this position, team members must be able to meet certain physical demands. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. In this role, day-to-day activities include sitting at a desk for extended periods, engaging in fine motor skills, oral communication, reaching with hands and arms, walking and standing. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The team member must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

*Stevens Construction is a Drug Free Workplace.

**Stevens Construction provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

To apply for this position, please send an email to newhire@stevensbuilds.com or through our careers page.

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