Executive Assistant - Ultimate Staffing Services

Position: Executive Assistant

Location: Fort Lee, New Jersey (On-Site)

Schedule: Monday - Friday, 9:00 AM to 6:00 PM (1-hour lunch)

Employment Type: Temp-to-Hire

About Us:

We are assisting one of our amazing clients with looking for a Top Tier Executive Assistant for a fast-paced Management and Construction company based in Fort Lee, New Jersey. We are dedicated to delivering quality projects and exceptional service to our clients. We are currently seeking a motivated and organized Executive Assistant to support the owner in managing day-to-day operations and ensuring the smooth functioning of the office.

Key Responsibilities:

Administrative Support: Act as the primary point of contact for the owner, managing daily schedules, appointments, and emails.

Travel Coordination: Arrange and coordinate travel plans, including flights, accommodations, and itineraries.

Document Management: Prepare, proofread, and manage various documents and reports.

QuickBooks (Preferred): Assist with financial tasks, such as invoice processing and expense reporting.

Microsoft Office & Excel: Create, edit, and manage documents, spreadsheets, and presentations.

Meeting Support: Schedule meetings, prepare agendas, and take detailed minutes as required.

Office Coordination: Manage office supplies, ensure timely communication with vendors, and oversee general office organization.

Communication Liaison: Serve as a reliable link between the owner and employees, clients, and external stakeholders.

Requirements:

Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably in management or construction industries.

Proficiency in Microsoft Office Suite, especially Word and Excel.

Experience with QuickBooks is highly desirable.

Excellent organizational and multitasking abilities.

Strong communication skills (both written and verbal).

Ability to maintain confidentiality and handle sensitive information with professionalism.

Detail-oriented and capable of prioritizing tasks under pressure.

Flexibility and adaptability to meet dynamic business needs.

Benefits:

Opportunity for growth within a thriving company.

A collaborative work environment with supportive leadership.

Competitive compensation.

Payrate- $28-$40/hr based on experience

Monday - Friday 9am-6pm

If you are a proactive and dedicated professional looking for an opportunity to make a meaningful impact, we encourage you to apply.

Join us and be a key contributor to the success of our team!

We look forward to hearing from you!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.