Executive Assistant (Finance) - TechDigital
West Washington, DC
About the Job
| Description/Comment: | Provides administrative services to executives and teams in the Danaher Corporate Finance organization. Responsible for handling meeting scheduling, travel arrangements, expense reporting, correspondence, reception, filing, mail delivery and external courier services, data entry, document management services, records management, office security, budget monitoring and office supply orders. May handle special projects of administrative nature up to and including convention coordination (ex. National Association of Black Accountants (NABA)) which requires travel. KEY RESPONSIBILITIES INCLUDE: Heavy calendar management - coordinate all aspects of the Executive's schedules, including high volume of complex domestic and international travel arrangements; understand Executive's needs and work to meet them. Communicate and coordinate early and clearly with other EA's supporting the Danaher Leadership Team, staff, and external contacts, to effectively plan schedules. Serve as gatekeeper of the Executive's time, schedule, and information while maintaining a courteous manner. Anticipate potential schedule conflicts and proactively deal with them before they become issues. Must be able to maintain complete confidentiality regarding details of schedules and related information. General project management assistance, including maintaining and updating action plans and timelines, scheduling meetings and interfacing with project groups as appropriate. Manage and reconcile expense reports and purchase requisitions. Manage memberships & subscriptions for executives & team members. Maintain files and manage invoice approval, submission, and tracking to assist with monthly budget forecast to Danaher Corporate. Reconcile all monthly corporate credit card statements. Work directly with Audit Committee and Board of Directors for quarterly meetings. Support the Finance department's membership with the National Association of Black Accountants (NABA), coordinating events and supporting Finance's diversity, equity, and inclusion efforts. Produce PowerPoint presentations, Word documents, and Excel spreadsheets. Plan and coordinate annual CFO Conference. Manage or support various Vendor management processes. Set-up video conferencing and other media technology as needed. Answer/ screen phone calls, monitor email, and sort mail as requested. Understand Executive's needs and work to meet them. Work closely with staff to ensure all deadlines and deliverables are met. IDEAL EXPERIENCE: The ideal candidate must have experience providing excellent attention to detail, a demonstrated ability to anticipate the needs of others and exceptional written and oral communication skills. They should be an excellent communicator, problem-solver and have a strong work ethic; the ideal candidate will also be an independent thinker and self-starter with the bandwidth to multi-task and work on several key projects at a given time. It is important that the individual have superior interpersonal skills with an ability to work with people at multiple levels both inside and outside of Danaher. The candidate must be globally minded, able to deal with ambiguity and drive results without direct accountability. Bachelor's degree preferred.-5 years of Executive Assistant experience required. Proven track record of performance, results, meeting deadlines, successfully managing administrative processes, and maintaining a positive "can-do attitude. Polished and professional communication style, both oral and written, including impeccable accuracy in formatting. Must be highly |
Source : TechDigital