Executive Assistant, Finance - Harris County

Harris County Public Health has earned the 2023 Best Place for Working Parents Business Designation.

About Harris County Public Health:
Harris County Public Health (HCPH) includes a network of more than 700 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.

Position Overview:
Under the direction of the Chief Financial Officer, the Executive Assistant will provide administrative support for Finance leadership, Finance Managers and team, and/or Harris County Public Health Executive Leadership Team. The Finance Executive Assistant will be responsible for handling all of the office-related affairs to ensure smooth and efficient operations and continuous quality improvement. This position will be required to follow all policies and procedures provided by Harris County Public Health (HCPH) and comply with HCPH confidential information related to personal information. 

Duties & Responsibilities:

• Provides executive administrative support (i.e scheduling, maintaining calendar, ordering of supplies, logistical tracking and research, special projects, travel, etc.) to CFO and Finance team
• Leads HR onboarding process for new hires and ensures offboarding process is followed
• Creates and tracks commissioners court request and approval documents and purchase orders in PeopleSoft/STARS enterprise resource planning system.
• Manages and assists with special projects and submissions for strategic alignment and fulfillment of the department's goals and vision.
• Provides training and guidance to the team on agency-wide protocols and procedures to ensure Finance compliance with HCPH purview and strategies.
• Organize and prepare for meetings and employee engagement events, including gathering quotes, ordering, and coordinating meetings.
• Maintain various records and documents for the CFO.
• Acts as liaison to other departments to help direct questions to appropriate staff for solution.
• Other duties as assigned