Executive Assistance - Part Time - 20 hours per Week

Schedule: Monday - Friday 8am-12pm or 9am - 1pm

Pay Rate: $21.00 / Hour

People, Incorporated is a human service Agency serving the Southcoast community, including the Greater Fall River, New Bedford, and Taunton areas. As a partnership of specialized, integrated programs, we provide unique opportunities to people with life challenges. Since our inception in 1968, we have been one of the largest providers of supports and services to people of all abilities in the community. Let People, Incorporated be Your Path to Opportunity!

Our Administrative Service team is seeking a detail oriented Executive Assistant to join the team. This position will be responsible for performing administrative reception and office tasks, while supporting the day-to-day operations of People Incorporated’s executive level staff, ensuring the efficient operation of the executive office functions. The Executive Assistant also serves as the liaison between the Administrative Management Team (AMT) and the Program Management Team (PMT).

ESSENTIAL FUNCTIONS:

• Manage the multiple calendars of the Administrative Management Team and Agency conference rooms, scheduling internal and external appointments, events, meetings, and room reservations.
• Coordinate logistics for meetings and conference calls; create meeting agendas and coordinate presentations.
• Attend meetings as directed to record and distribute minutes.
• Assist in coordinating and executing special events and projects.
• Order and coordinate catering and refreshments for meetings.
• Manage event tickets and registration for Agency employees in a timely manner.
• Prepare expense reports for the Administrative Management Team’s monthly expenses.
• Assist in completing the execution of proposals, applications, agreements, and other formal documents related to the Agency by obtaining signatures from executive level staff.
• Ensure that all interoffice and external correspondence in the executive office reaches the intended recipient while maintaining confidentiality.
• Compose and prepare professional correspondence to both internal and external audiences.
• Prepare Agency mailings and update contact lists.
• Maintain confidential corporate files and update as needed.
• Perform other duties as assigned

QUALIFICATION REQUIREMENTS:

• Associate’s degree and three years of experience in an administrative support role or a satisfactory combination of education and experience
• Ability to maintain a high level of confidentiality
• Skill in secretarial/office functions, including, but not limited to, computer operations, and familiarity with office machines, such as copiers, printers, and scanners
• Proficiency in Adobe software, including Acrobat, and Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook with shared calendar functions
• Skill in communication, organization, prioritization, and working independently
• Strong writing and communication skills, including proofreading
• Effective teamwork skills to work closely with senior level management
• Ability to balance multiple projects and competing priorities
• Demonstrated professionalism in demeanor and attire that represents the executive level
• A friendly and positive attitude

Why join our Team?

Come work in a rewarding and creative environment that encourages growth, collaboration and community involvement that is exploding with opportunities.

At People Incorporated you will find a path to endless opportunities and a rewarding career! We offer a supportive work environment, Employee Recognition Program, Professional Development, opportunities for growth as well as industry-leading wages and a comprehensive benefit package that includes:

**For employees working in benefit eligible positions only**

• Tuition Assistance Program
• 4 weeks accrued paid time off
• 11 paid holidays annually
• Health Insurance
• Dental Insurance
• 403(b) savings plan
• Wellness Activities and initiatives
• Select employee discounts through LifeMart
• FSA
• Employee Assistance Program
• FREE Life and Long-term Disability Insurance
• Short-term Disability Insurance

Join us! #peoplewithapurpose

People Incorporated is committed to an inclusive and diverse work environment. We are a proud equal opportunity employer that welcomes and strongly encourages all races, religions, nationalities, genders, the LGTBQIA+ community, and people with disabilities to apply. Our ability to attract and retain a talented and dedicated workforce that reflects the diverse backgrounds of those we serve is what drives our Agency’s success. We continue to promote an environment of continuous learning, inclusion, mutual respect, and belonging to ensure our employees feel valued, seen, and heard.

UNITED WAY MEMBER AGENCY

AA/EOE