Executive Assistant - Zelle Human Resources Solutions

The Executive Assistant/Human Resources Manager performs administrative duties for the General Manager. This employee will manage and administer a variety of professional level human resources activities including employment, compensation, benefits, payroll, cybersecurity manual, safety, and recordkeeping to ensure compliance with regulations. This employee will also develop and implement policies and procedures.

Essential Job Functions

• Provide high-level administrative support and assistance while handling routine questions and requests, scheduling and executive mail, email and phone correspondence that could be time-sensitive and confidential in nature.
• Assist with special projects by compiling information, performing research, and summarizing data for presentations.
• Prepare board meeting materials, capture board meeting minutes, and create new board packets for presentations.
• Schedule travel arrangements and secure itineraries for executives.
• Partner with the leadership team to understand and execute the organization's human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
• Provide support and guidance to the leadership team and other company staff when complex, specialized, and sensitive questions and issues arise; administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations, and terminations.
• Analyze trends in compensation and benefits; research and propose competitive base and incentive programs to ensure the organization attracts and retains top talent.
• Create learning and development programs and initiatives that provide internal development opportunities for employees.
• Oversee and maintain the company performance system and compensation structure.
• Manage employment-related activities including recruiting, hiring, orientation, disciplinary actions, and terminations to ensure compliance with state and federal regulations affecting employment.
• Maintain job descriptions, coordinate performance review process with managers, coordinate pay increase implementation and benefit enrollments.
• Administer employee benefits programs. Coordinate with vendors and facilitate open enrollment. Resolve escalated benefit questions and issues by conferring with vendors and employees as needed.
• Maintain employee records per federal guidelines.
• Develop and implement human resource policies and procedures in accordance with changes in regulations.
• Maintain and update employee handbook.
• Maintain HRIS system and produce various census, compensation, and organizational reports as needed.
• Monitor worker's compensation claims and coordinate correspondence and contact between employee and insurance carrier. Update OSHA reports as appropriate.
• Maintain company Safety manual and assist company safety committee.
• Perform the payroll function and file and pay the appropriate payroll taxes and W-2's.
• Routinely plan and organize travel plans for the company.
• Assist in marketing needs on an as needed basis.
• All other duties as assigned.

  Qualifications

• Bachelor's degree in human resources or related field, preferred.
• 3-5 years of human resource experience, preferred.
• SHRM-CP or PHR designation, preferred.
• Proficient in Microsoft Office Suite.
• Ability to collaborate with employees from all levels of the company.
• Understanding of human resource principles, practices, laws, and regulations.
• Knowledge of employee benefit plan and benefit claims processes.
• Knowledge of OSHA annual training requirements.
• Experience working with and processing payroll and payroll best practices.
• Excellent written and verbal communication skills.
• Well organized with the ability to prioritize a number of tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to make sound decisions using information at hand.
• Proven track record to create a team environment and sustain employee morale.
• Strong analytical and problem-solving skills.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel, reach with hands or arms, talk, or hear. The employee must regularly lift and/or move up to 15 pounds. The employee must be able to lift and/or move up to 25 pounds occasionally.

Equal Opportunity Employer

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