Executive Assistant - ApTask

Edison, NJ

About the Job

About Client:
The Client is a leading global IT services and consulting company, providing a wide range of services to clients in various industries, including banking, financial services, retail, manufacturing, healthcare, and more. It is one of the largest employers in the IT industry and has a vast and diverse workforce. The company places a strong emphasis on employee training and development. Client is known for its commitment to innovation and invests in research and development to stay at the forefront of technological advancements.
It offers a comprehensive set of services, including:
IT Services: Application development, maintenance, and testing.
Consulting: Business consulting, IT strategy, and digital transformation.
Business Process Outsourcing (BPO): Outsourcing of business processes to improve efficiency.
Enterprise Solutions: Implementation and support of enterprise-level software solutions. Digital Services: Services related to digital technologies, such as analytics, cloud, and IoT.

Salary Range: $80K-$110K/Annum

Job Description:

Support the President of North America and provide additional support to his leadership team. Use their judgement to ensure that company goals and objectives are accomplished and that operations run effectively.
Plan and orchestrate work to ensure that leader’s priorities are met, organizational goals are achieved, and best practices are upheld.
Responsible for enabling and advancing company initiatives by filtering and attending to the day-to-day functions for the leader and the team.
Maintain and refine internal processes that support organization ecosystem, coordinate and seamlessly communicate with internal and external stakeholders on a need basis.

Responsibilities:

Maintain President’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (includes domestic and international) arrangements.
Manage leader’s travel logistics and activities, including accommodations, transportation, and meals and promptly course correct and steer to closure for unexpected changes.
Liaise with customer / CXO’s offices to schedule meeting and manage correspondence.
Work on a variety of special projects which may include creating PowerPoint presentations, special reports, and agenda material and collaborate with multiple stakeholders.
Coordinate complex scheduling and calendar management, as well as content and flow of information to the leader.
Prepare, reconcile, and submit expense reports for the President and support as delegate approver for his unit and team.
Organize, plan and support events and meeting with internal team and customers.
Compose and prepare letters related to routine correspondence and annual events.
Schedule meetings and assist in the preparation and distribution of meeting agendas and materials.
Routinely perform a wide variety of support duties including but not limited to printing, faxing, mail/overnight packages, copying, filing, email/messages, sorting and maintaining e-mail and address directories
Other additional and/or alternative duties as assigned from time to time, including supporting other units or Executives as needed.
Determine priority of matters of attention for the President; redirect matters to relevant stakeholders, or handle matters personally, as appropriate.
Keep the leader advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Maintain professionalism and strict confidentiality with all communication and materials.

Qualifications:

Minimum 10 years of Executive Assistant experience and 4 or more years of experience in supporting C-Suite executives.
Experience of liaising with customer/CXO offices.
Demonstrated history of working in technolog y companies and project management skills would be a plus.
Excellent written and verbal communication skills
Proficient with MS Office applications: Word, Excel and PowerPoint
Bachelor’s degree required

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com

Source : ApTask