Executive Assistant - Marvin

Job Overview:

This position, Executive Assistant, will report directly to the Vice President of Sales, providing personalized human-centered support and managing a variety of administrative tasks. Key responsibilities include, but are not limited to, calendar management, travel arrangements, event planning, expense reporting, presentation preparation, as well as support of daily time management. This individual is the consummate professional, a multi-tasker who exhibits a strong work ethic, thrives in a fast-paced, results-oriented environment and can be proactive in anticipation of business needs and recommendations.   

Highlights of your role:

 

• Maintains Vice President’s professional appointment schedule by coordinating multiple calendars/ schedules, acting as a liaison between internal and external contacts in planning and scheduling meetingsand travel. Resolves schedule conflicts and manages the intricacies of frequent adjustments of schedules. 

 

• Provides meeting planning and scheduling support to Vice President’s direct reports, including meeting materials, technology needs/tech support, food/beverage catering, participant travel arrangements, and venue coordination.Partners with internal resources to plan occasional major events, potentially with hundreds of attendees. 

 

• Supports the VP of Salesby managing correspondence, conducting research, drafting documents, and analyzing information to facilitate effective communication and decision-making. 

 

• Prepares meeting agendas, presentation decks, and meeting follow-ups, as needed. Creates and organizes information by transcribing, formatting, and editing text, data, and graphics, as well as managing meeting minutes and ensuring effective communication. 

 

• Offers counsel and supports key organizational &sales initiatives.   

 

• Assists with project schedules and ensures action items are followed-up on and completed on-time.  

 

• Collects data, prepares and analyzes reports  

 

• Review and processes expenses and PTO requests of the sales leadership team efficiently and effectively 

You're a good fit if you have (or if you can):

 

• Excellent written and interpersonal communication skills 

• Demonstrated ability to multi-task and maintain accuracy when completing multiple assignments 

• Self-starter and effective at working independently and in group settings 

• Proactively provides recommendations for more efficient and innovative ways to accomplish tasks, hence improving current operations 

• Exceptional attention to detail and organizational skills 

• Handles highly confidential information with sensitivity and discretion and protects business operations  

• Possesses a “can do” mindset and the flexibility to take on random projects and ad hoc tasks as necessary – must be comfortable with an ever-changing and evolving role based on the needs of the company 

• Exhibits a high degree of professional maturity, trust and integrity, and cultivates these qualities in others 

• Strong collaboration with fellow executive admins 

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) 

Also want to make sure you have:

 

• High school diploma (Bachelor’s Degree preferred) 

• Minimum of 5 years of senior executive-level administrative support experience 

• Prior experience working in and/or supporting a sales department is preferred  

 

 

We invite you to See Yourself at Marvin:

From people to products, Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company, you belong to a community full of opportunities. You also belong to one of America's Top 20 Large Employers of 2024, according to an exclusive ranking by Forbes Magazine. 
 
For more than 100 years, we've been designing, building, and engineering premier products. Today, in our 16 locations across North America, we manufacture Marvin's portfolio of products, which includes Infinity Replacement Windows, TruStile Doors, and Marvin Coastline brands.
 
Together, we live our values and enjoy a culture that feels like home. Our better living approach to benefits supports you at work and beyond. From day one, you receive health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more! A few unique offerings include:
- $300 annual wellbeing account to spend on whatever makes you happy + healthy
- Better Living Day! (a paid day off to go have some fun)
- $$ Annual profit sharing - get rewarded for the role everyone plays in making Marvin a success
- Giving at Marvin - join coordinated volunteer opportunities
- Brighter Days Fund - financial support thanks to your colleagues and the Marvin family should you suffer a personal hardship
When you belong to the Marvin team, it's all part of the package. Apply today!

Marvin is an Equal Opportunity Employer:

This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities of the employee. Accommodation may be made to enable an individual with a disability to perform the essential functions of the position. Any employment offer depends on completing a background check and drug screen to company standards.