Executive Assistant - Universal Fire & Casualty Insurance Company

Dublin, OH 43016

About the Job

Universal Shield Insurance Group (and its member companies, Universal Fire & Casualty Insurance Company (www.ufcic.com) and Shield Indemnity Inc.), are seeking a highly skilled and experienced Senior Executive Assistant to provide comprehensive administrative support to our C-level executives. The ideal candidate will be proactive, discreet, and capable of managing complex schedules and tasks with minimal supervision.

Guided by an entrepreneurial spirit, Universal Shield Insurance Group is a hybrid property and casualty insurer and Insurtech that provides innovative insurance solutions to underserved markets for small businesses on both an admitted and surplus lines basis. We design our products intuitively via online state-of-the-art agency portals to accelerate competitive underwriting decisions for our partners and customers.

This position is an excellent opportunity to support a growing insurance company led by experienced insurance professionals with a long history of working together and a proven track record of success.

Job Summary:

The Executive Assistant provides comprehensive support to C-Suite Executives, handling diverse administrative tasks and project-based work. This role encompasses managing executives' schedules, coordinating meetings and conference calls, arranging travel, drafting correspondence, and overseeing budgets. The Assistant creates presentations and reports and must possess a thorough grasp of organizational structure, processes, and staff. Discretion in managing confidential information is essential. The position requires independent decision-making in work planning, organization, and scheduling. Additional special projects may be assigned as needed.

Duties/Responsibilities:

Manage complex calendars, schedule meetings, and coordinate travel arrangements.
Prepare and edit correspondence, presentations, and reports.
Act as a liaison between executives and internal/external stakeholders.
Organize and maintain filing systems, both digital and physical.
Prepares expense reports, pays invoices, and monitors budget.
Composes correspondence, memos, presentations, organizational charts, confidential materials, etc.
Conducts research, performs data mining and analysis, may negotiate contracts, and performs statistical analysis.
Plans and coordinates departmental events and meetings.
Ensures information and records are up to date and maintained in the strictest confidentiality.
Provides support with projects and tasks as needed.
Anticipate needs and proactively solve problems.

Required Skills/Abilities:

7+ years of experience as an executive assistant, preferably in a corporate environment.
Exceptional organizational and time management skills.
Advanced proficiency in Microsoft Office Suite and other relevant software.
Strong written and verbal communication skills.
Ability to multitask and prioritize in a fast-paced environment.
Bachelor's degree preferred.
Discretion and ability to handle confidential information.

Education and Experience:

High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
At least 7+ years of related experience required.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

About Universal Fire & Casualty Insurance Company:

Guided by an entrepreneurial spirit, Universal Fire & Casualty Insurance Company (UFCIC) is a hybrid property and casualty insurer and insurtech that provides innovative insurance solutions to underserved markets for small businesses. Via online state-of-the-art agency portals and direct to consumer retail (B2C) and business to business (B2B) websites, we design our products intuitively and device agnostic to accelerate competitive underwriting decisions for our partners and customers.UFCIC targets property and casualty insurance for small businesses that are managed in such a way that they deserve to qualify for, and enjoy, the additional advantages in security and coverage offered by an admitted product. While the surplus market, as a last resort channel, can provide a reduced coverage form at a higher price, UFCIC turns this dynamic upside down. Via a higher standard of acceptance, expert underwriting rules, advanced analytics, machine learning, and external data sources to supplement standard risk information, the majority of UFCIC’s target business can “graduate” from the surplus lines and be provided with a superior coverage form in the admitted marketplace. For those risks that necessitate the surplus market, our company uses our E&S carrier, Shield Indemnity, for risk placement.UFCIC also serves the specialty surety bond marketplace by providing a variety of proprietary, cutting-edge, and competitively priced surety products available through efficient direct and agent based technology enabled portals. Via UFCBonds.com (B2C), customers can buy License and Permit bonds direct, as well as other types of surety bonds, with zero commissions and fees – savings are up to 25% compared to online agency based surety bond platforms. For business to business (B2B), our BondRamp.com platform serves our distributors for surety bond placement. Additionally, UFCBonds.com and BondRamp.com issue most bonds instantly and are available 24x7x365 and accessible by computer, tablet, or mobile device.UFCIC is part of the Universal Shield Insurance Group (www.universalshield.com). Universal Shield is composed of Universal Fire & Casualty Insurance Company (www.ufcic.com) - an admitted carrier - and Shield Indemnity Inc. (shieldindemnity.com) - an excess and surplus carrier.

Source : Universal Fire & Casualty Insurance Company