Executive Assistant, Digital Colleague Enablement & Seagen Integration - Pfizer
New York City, NY
About the Job
ROLE SUMMARY
This Executive Assistant (EA) will provide comprehensive support executing a full range of administrative duties supporting the Sr Vice President, Digital Colleague Enablement and Seagen Integration as well as some members of his leadership team.
The EA is expected to be able to work autonomously with exceptional professionalism and attention to detail with work that involves time-sensitive and urgent issues, tight time frames, and in demanding situations. This role will work closely with the department’s Chief of Staff to ensure effective operations.
As a working professional, he/she will be expected to handle tasks independently, proactively, and discreetly. This position will also coordinate with other Digital Administrative Professionals, as well as across Pfizer to support the work of the department.
ROLE RESPONSIBILITIES
Manage complex calendar and anticipate conflicts and use diplomacy to resolve problems in advance.
Exercise sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared.
Monitor high volume of emails including expediting flow of work items, initiate follow-up when necessary, and prioritizing emails.
Schedule and coordinate all team meetings including ongoing maintenance of 1:1’s with direct reports, key partners, etc.
Proactively prepare LT meeting agendas in advance; distribute meeting minutes and action items
ROLE RESPONSIBILITIES
Manage complex calendar and anticipate conflicts and use diplomacy to resolve problems in advance.
Exercise sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared.
Monitor high volume of emails including expediting flow of work items, initiate follow-up when necessary, and prioritizing emails.
Schedule and coordinate all team meetings including ongoing maintenance of 1:1’s with direct reports, key partners, etc.
Proactively prepare LT meeting agendas in advance; distribute meeting minutes and action items
Responsible for all logistics of meetings including conference room reservations, teleconference, videoconference, food ordering and associated meeting logistics.
Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met
Use appropriate discretion in the management of information and stakeholders.
Manage all travel required for SVP. This may include complex international travel, visa preparation, ground, and hotel. Some management of meeting logistics internationally will be required, working with Pfizer colleagues in other countries.
Provide phone screening coverage; arrange for visitor passes and building access.
Prepare expense reports, track reimbursements and ensure correct AMEX credits/debits
Coordinate and provide key information to other business units as appropriate.
Complete a variety of more complex routine and non-routine assignments
Order office supplies and IT equipment as requested.
Work closely with other Administrative Partners within Digital
BASIC QUALIFICATIONS
High school degree
6+ years administrative experience
2+ years supporting c-Suite executive leader
Must be professional, self-motivated, flexible, open to growth and challenges and a proven team player
Ability to multi-task in a fast-paced dynamic environment while demonstrating a resourceful, positive attitude and a superior work ethic
Excellent attention to detail and highly organized and able to successfully handle simultaneous priorities, with speed and accuracy
A strong sense of personal integrity; able to maintain confidentiality and handle highly sensitive information; demonstrate good judgment and decision-making
Professional and articulate communication skills; able to seamlessly interact with experienced professionals.
Ability to remain calm and professional under pressure
Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities, anticipate and solve problems, and take initiative
Ability to work well both in team environment as well as operate independently with minimal supervision.
Strong computer skills in Microsoft Office, primarily Outlook, Word, PowerPoint, OneDrive, SharePoint, Excel and Teams
PREFERRED QUALIFICATIONS
Executive assistant experience
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
Work Location Assignment: Must be able to work in assigned Pfizer office 2-3 days per week, or as needed by the business
Last day to apply: May 20th 2024
This role is not remote
The salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Administrative
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