Executive Assistant - The Youth Connection
Detroit, MI 48207
About the Job
Position Title: Executive Assistant
Reports To: President and CEO
Direct Reports: Receptionist
Type/Level: Exempt
POSITION SUMMARY:
The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team, and managing the organization's office operations. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
RESPONSIBILITIES AND DUTIES:
Reports To: President and CEO
Direct Reports: Receptionist
Type/Level: Exempt
POSITION SUMMARY:
The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team, and managing the organization's office operations. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
RESPONSIBILITIES AND DUTIES:
- Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments, and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events. Maintain the board meeting calendar; develop, compile, and distribute presentation materials in advance of board meetings; record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
- Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parities; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect CEO's style and organization policy.
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, follow up appropriately. Have a sense for the issues taking place in the environment and keeping the CEO updated.
- Anticipate CEO's needs in advance of meetings, conferences, etc.
- Provide a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with Executive team.
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
- Works as part of a team with all TYC program staff.
- All other duties as assigned for the overall benefit of the organization.
CONDITIONS OF EMPLOYMENT:
- Ability to work flexible hours and utilize time management to organize and prioritize work to meet deadlines.
- Must have reliable transportation and be willing to travel within the cities TYC serves and out of state as needed.
- Ability to communicate effectively in both oral and written form.
REQUIRED JOB KNOWLEDGE, SKILL AND ABILITY:
- Significant executive support experience, Nonprofit board experience is highly preferred.
- Strong verbal and written communication skills.
- Exceptional organizational skills and impeccable attention to detail.
- Expert proficiency with Microsoft Office and desktop publishing software.
- High degree of professionalism in dealing with diverse groups of people, including but not limited to Board members, youth, parents, community partners, and funders.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Ability to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgment is essential.
MINIMUM QUALIFICATIONS
Education: Bachelor’s Degree or equivalent work experience in a professional human services/business environment.
Experience:
Three or more years-demonstrated experience in an administrative/program services support capacity in youth and human service organizations, community-based organizations, faith-based organizations, schools, civic organizations, corporations and/ or business. Experience should demonstrate use of the skills required for this position and in carrying out the kinds of tasks and duties assigned.
Licenses or certificates:
Valid unrestricted Michigan Driver’s License
Expected Salary:
$40,000 - $45,000 pursuant to education/experience The starting salary will be commensurate with candidate experience. Health, dental, vision, Rx, long-term disability, short-term disability and life insurance, paid vacation, sick, personal days and holidays
Source : The Youth Connection