Executive Assistant - Pinkard Construction

Position:EXECUTIVE ASSISTANT

GET TO KNOW US:

Pinkard Construction is the region's most awarded, mid-sized general contractor based in Colorado. Our focus for the last 60 years has been to build the highest quality commercial and multifamily buildings that support the communities in which we live across the Colorado Front Range. Our people enjoy the opportunity to build where they live, and remain local to participate in all the great state of Colorado has to offer. We thrive when our communities thrive, and are looking for those who will join us in building a great place to live and work.

At Pinkard Construction, our employees are our most valued assets. Our success is due to the direct result of teamwork. If you are looking for a career at a company that has a true interest in its employees, focuses only on the Colorado Front Range, so you can go home to your family at night, offers competitive salaries, industry-leading benefits packages, and a bonus/profit-sharing program for all employees, Pinkard is the place for you!

Visit our website to learn more!

Reporting to the Chief Operating Officer, this position provides administrative and business (back office) support to the Executive Staff. This includes preparing analytical reports and internal and external communication. Maintains calendars and schedules appointments. This position will also serve as backup for Prequalification Coordinator and Project Administrator roles when needed due to time off absences and when workflow needs dictate additional support.

EXECUTIVE ASSISTANT REQUIREMENTS:

• Five years of executive administrative experience or ten years of demonstrated career progression in an administrative role, preferably in the AEC industry.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiar with Microsoft Teams
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.
• Discretion and confidentiality in handling sensitive information
• Applicants being considered for hire must pass a drug test before beginning work or receiving an offer of employment.

EXECUTIVE ASSISTANT RESPONSIBILITIES:

• Provide comprehensive administrative support to multiple executives, including managing calendars, scheduling meetings, and handling correspondence.
• Assist with project administration tasks, such as preparing documents, tracking project timelines, and coordinating with project teams.
• Serve as a backup for the Prequalification Coordinator, assisting with the prequalification process for subcontractors and vendors.
• Serve as a backup for the Project Administrator's, assisting with specific Projects when workflow needs dictate additional support
• Organize and maintain files, records, and documentation.
• Prepare reports, presentations, and other materials as needed.
• Plan company events with the assistance of others.
• Prepare internal and external company communication for the review and approval of Executive Staff.
• Assist with preparing workforce planning reports.
• Coordinate travel arrangements and itineraries for executives.
• Handle confidential information with discretion and professionalism.
• Perform other administrative duties as assigned.

Note: Initial Assignment upon hire will involve training with Prequalification Coordinator to learn and understand Pinkard Prequalification process and Pantera software for a period of 4-6 weeks and administer PQ process for +/- 12 weeks to cover maternity leave of absence for the Prequalification Coordinator.

EXECUTIVE ASSISTANT PREFERRED SKILLS:

• Familiarity with project management software and tools.
• Experience in project administration within the construction industry.
• Knowledge of the prequalification process for subcontractors and vendors.
• Experience in a professional environment, supporting multiple executives or a team.

EXECUTIVE ASSISTANT COMPENSATION:

In accordance with the Colorado Equal Pay for Equal Work Act the salary range for this position will be $75,000 - $100,000 + Profit Sharing. Actual base pay within this range will be determined by several components including, but not limited to, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

BENEFITS:

Pinkard offers a comprehensive benefits package that's among the best in our industry, including four choices of highly (actuarially)rated medical plans, dental, and vision benefits (all covering eligible employees and their dependents), generous paid time off, 401(k) with an employer contribution, profit sharing, life insurance, AD&D insurance, long-term disability, employee assistant programs and other mental health resources, and identity theft protection

We offer optional benefits such as pet insurance, prepaid legal, life insurance for dependents, and college savings plans.

Pinkard also provides two-days per year of paid volunteer time to serve our communities, a generous fitness reimbursement program, a tuition reimbursement program, and a second language fluency program.

To be considered for this position, click on "Apply Now" (in this posting or in the Careers section of PinkardBuilds.com) by February 1, 2025.

Pinkard Construction Co. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, marriage, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)