Executive Assistant - Ford Motor Company
Dearborn, MI
About the Job
We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves?
Enterprise Technology plays a critical part in shaping the future of mobility. If you’re looking for the chance to leverage advanced technology to redefine the transportation landscape, enhance the customer experience and improve people’s lives, this is the opportunity for you. Join us and challenge your IT expertise and analytical skills to help create vehicles that are as smart as you are.
We are seeking a highly skilled and professional Administrative Assistant to support our Executives. The ideal candidate will possess exceptional organizational and communication skills, a keen attention to detail, and the ability to handle sensitive information with discretion. Proficiency in Microsoft Office and digital tools is essential.
What You'll Do…
+ Executive Support: Provide comprehensive administrative support to the Executives, including managing their calendar, scheduling appointments, and organizing travel arrangements.
+ Communication: Act as the primary point of contact between the Executives and internal/external stakeholders. Manage email correspondence, prepare reports, and draft communications.
+ Meeting Coordination: Plan, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
+ Document Preparation: Create, edit, and format documents, presentations, and reports using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Project Management: Assist in the planning and execution of various projects, ensuring timelines are met and deliverables are of high quality.
+ Office Management: Oversee office operations, including ordering supplies, maintaining office equipment, and ensuring a professional work environment.
+ Confidentiality: Handle confidential information with the utmost discretion and ensure compliance with data protection policies.
+ Digital Tools Management: Utilize digital tools and platforms (e.g., Microsoft Teams, Zoom, Webex) to enhance productivity and communication.
+ Cybersecurity and Privacy:
+ Security Protocols: Ensure adherence to cybersecurity protocols, including the use of strong passwords, two-factor authentication, and secure communication channels.
+ Data Privacy: Handle sensitive information with care, ensuring compliance with data protection regulations and company policies.
+ Continuous Learning and Adaptation:
+ Professional Development: Stay updated with the latest digital tools and technologies by attending webinars, taking online courses, and participating in professional networks.
+ Adaptability: Quickly adapt to new software and tools as they emerge, ensuring the executive team remains at the forefront of technological advancements.
Working Conditions:
+ Full-time position, typically Monday to Friday.
+ May require occasional overtime or weekend work depending on project deadlines or executive needs
You'll Have…
+ Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
+ Experience: Minimum of 5 years of experience as an Administrative Assistant, preferably supporting C-level executives.
Even Better, You'll Have….
+ Tech-Savvy: Proficient in using a variety of digital tools and platforms.
+ Organizational Skills: Ability to manage multiple tasks and projects efficiently in a digital environment.
+ Attention to Detail: High level of accuracy in managing digital documents and data.
+ Communication Skills: Strong verbal and written communication skills, with proficiency in digital communication tools.
+ Problem-Solving: Ability to troubleshoot technical issues and find innovative solutions.
+ Confidentiality: Maintain the highest level of confidentiality and data security.
+ Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Excellent verbal and written communication skills.
+ Strong organizational and time-management skills.
+ Ability to prioritize and manage multiple tasks simultaneously.
+ Ability to work independently and as part of a team.
You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!
As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:
• Immediate medical, dental, vision and prescription drug coverage
• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
• Paid time off and the option to purchase additional vacation time.
For a detailed look at our benefits, click here: https://fordcareers.co/GSRnon-HTHD
This position is a salary grade 3.
Visa sponsorship is not available for this position.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.
#LI-Hybrid
Requisition ID : 31705
Enterprise Technology plays a critical part in shaping the future of mobility. If you’re looking for the chance to leverage advanced technology to redefine the transportation landscape, enhance the customer experience and improve people’s lives, this is the opportunity for you. Join us and challenge your IT expertise and analytical skills to help create vehicles that are as smart as you are.
We are seeking a highly skilled and professional Administrative Assistant to support our Executives. The ideal candidate will possess exceptional organizational and communication skills, a keen attention to detail, and the ability to handle sensitive information with discretion. Proficiency in Microsoft Office and digital tools is essential.
What You'll Do…
+ Executive Support: Provide comprehensive administrative support to the Executives, including managing their calendar, scheduling appointments, and organizing travel arrangements.
+ Communication: Act as the primary point of contact between the Executives and internal/external stakeholders. Manage email correspondence, prepare reports, and draft communications.
+ Meeting Coordination: Plan, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
+ Document Preparation: Create, edit, and format documents, presentations, and reports using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Project Management: Assist in the planning and execution of various projects, ensuring timelines are met and deliverables are of high quality.
+ Office Management: Oversee office operations, including ordering supplies, maintaining office equipment, and ensuring a professional work environment.
+ Confidentiality: Handle confidential information with the utmost discretion and ensure compliance with data protection policies.
+ Digital Tools Management: Utilize digital tools and platforms (e.g., Microsoft Teams, Zoom, Webex) to enhance productivity and communication.
+ Cybersecurity and Privacy:
+ Security Protocols: Ensure adherence to cybersecurity protocols, including the use of strong passwords, two-factor authentication, and secure communication channels.
+ Data Privacy: Handle sensitive information with care, ensuring compliance with data protection regulations and company policies.
+ Continuous Learning and Adaptation:
+ Professional Development: Stay updated with the latest digital tools and technologies by attending webinars, taking online courses, and participating in professional networks.
+ Adaptability: Quickly adapt to new software and tools as they emerge, ensuring the executive team remains at the forefront of technological advancements.
Working Conditions:
+ Full-time position, typically Monday to Friday.
+ May require occasional overtime or weekend work depending on project deadlines or executive needs
You'll Have…
+ Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
+ Experience: Minimum of 5 years of experience as an Administrative Assistant, preferably supporting C-level executives.
Even Better, You'll Have….
+ Tech-Savvy: Proficient in using a variety of digital tools and platforms.
+ Organizational Skills: Ability to manage multiple tasks and projects efficiently in a digital environment.
+ Attention to Detail: High level of accuracy in managing digital documents and data.
+ Communication Skills: Strong verbal and written communication skills, with proficiency in digital communication tools.
+ Problem-Solving: Ability to troubleshoot technical issues and find innovative solutions.
+ Confidentiality: Maintain the highest level of confidentiality and data security.
+ Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Excellent verbal and written communication skills.
+ Strong organizational and time-management skills.
+ Ability to prioritize and manage multiple tasks simultaneously.
+ Ability to work independently and as part of a team.
You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!
As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:
• Immediate medical, dental, vision and prescription drug coverage
• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
• Paid time off and the option to purchase additional vacation time.
For a detailed look at our benefits, click here: https://fordcareers.co/GSRnon-HTHD
This position is a salary grade 3.
Visa sponsorship is not available for this position.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.
#LI-Hybrid
Requisition ID : 31705
Source : Ford Motor Company