Executive Assistant - HCA Healthcare

Description

Introduction

Do you have the career opportunities as an Executive Assistant you want with your current employer? We have an exciting opportunity for you to join North Texas Division Office which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Benefits

North Texas Division Office, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as an Executive Assistnt where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

Job Summary and Qualifications

Under the direct supervision of the Division Manager of Administrative and Office Services, this position provides administrative and secretarial support to assigned senior leaders and their departments. In addition to word processing, filing, scheduling, the executive administrative assistant may perform duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating department mailings, and working on special projects. Deals with a diverse group of external callers and visitors, as well as, internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices and procedures.

What you will do in this role:

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for senior leaders of the department. Maintains calendars and contact lists for assigned leaders and department staff.
• Establishes, develops, maintains and updates filing system for assigned leaders and departments. Retrieves information from files when needed. Establishes, develops, maintains and updates library of journals and magazines appropriate to department.
• Organizes and prioritizes large volumes of information and calls. Responds to regularly recurring requests for information.
• Sorts and distributes mail for department leader and other department members.
• Answers phones for the assigned leaders and the department. Takes messages or fields/answers routine or non-routine questions. Works in cooperation with other Administrative Assistants to cover phones.
• Acts as a liaison with other departments, facilities and outside agencies, including high-level staff such as CEO’s, Presidents, Sr. Vice Presidents, etc.
• Handles confidential information and non-routine information and explains departmental policies when necessary.
• Works independently and within the team on special nonrecurring and ongoing projects.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. as requested by the assigned leaders or other department members. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Process travel expense reports from assigned leaders/department staff and forwards to Accounting.
• Logs invoices when received, obtaining approval signatures and forward to accounting.
• Orders supplies for the department as needed.
• Understands the urgency and works to expedite records, invoices, and other documents timely.
• Other duties as assigned

What qualifications you will need:

• C-Suite experience is preferred
• High level of interpersonal skills to handle sensitive and confidential situations.
• Position continually requires poise, tact and diplomacy; dressy business attire.
• Work requires attention to detail in composing, typing and proofing materials.
• Must be able to establish priorities, multitask and meet deadlines.
• Must have strong working knowledge of a variety of computer software applications in the Microsoft Office suite of programs (Word, Outlook Calendar, Excel, etc.)
• High School Graduate / GED
• College Graduate preferred
• Minimum of 5 years experience as an Executive Assistant

Medical City Healthcare strives to deliver excellence. We are committed to the care and improvement of human life. We provide the highest quality, cost-effective healthcare in the communities we serve. Medical City Healthcare is one of the North Texas region’s largest and most comprehensive healthcare providers. We have 16 hospitals, 5,000 physicians and more than 17,000 employees in Dallas-Fort Worth. Medical City Healthcare is the only healthcare system in North Texas with an adult and children’s hospital on the same campus. We are a part of HCA Healthcare. HCA Healthcare includes 185 hospitals in the United States and England. Medical City Healthcare has six hospitals that are Magnet® recognized by the American Nurses Credentialing Center Magnet Recognition Program®. We have been recognized by Texas Monthly as a Best Companies to Work for in Texas. HCA Healthcare has been named to LinkedIn’s 2021 Top Companies list of 50 best workplaces to grow your career.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

 

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.